How To Fix F3109 - The payment method &1 is still in use in company code &2

SAP Error Message - Details

• Message type: E = Error

• Message class: F3 - Payment program configuration

• Message number: 109

• Message text: The payment method &1 is still in use in company code &2

What causes this issue?

You want to delete the payment method &V1& for company code &V2&. This
is still used during bank determination (value date).

How to fix this error?

Ensure that the payment method &V1& is no longer used in company code
&V2&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F3109 - The payment method &1 is still in use in company code &2 ?

  The SAP error message F3109 indicates that a specific payment method is still in use in a particular company code, which prevents you from making changes or deletions to that payment method. This error typically arises when you attempt to deactivate or delete a payment method that is currently assigned to open items, payment documents, or other transactions.
  Cause:
  
  Active Transactions: The payment method is linked to open invoices, payment documents, or other financial transactions that have not been cleared or processed.
  Configuration Settings: The payment method may be configured in such a way that it is still active in the system for the specified company code.
  Master Data: Customer or vendor master records may still reference the payment method.
  
  Solution:
  To resolve the F3109 error, you can follow these steps:
  
  
  Check Open Items:
  
  Use transaction codes like FBL1N (Vendor Line Item Display) or FBL5N (Customer Line Item Display) to check if there are any open items associated with the payment method in question.
  If there are open items, you will need to clear them before you can deactivate the payment method.
  
  
  
  Review Payment Documents:
  
  Check if there are any payment documents that have been created using the payment method. You can use transaction F110 (Automatic Payment Transactions) to review payment runs.
  
  
  
  Update Master Data:
  
  Ensure that the customer or vendor master records do not reference the payment method. You can check this in the customer or vendor master data (transaction codes XD02 for customers and XK02 for vendors).
  
  
  
  Deactivate Payment Method:
  
  Once you have cleared all dependencies, you can deactivate the payment method in the configuration settings. This is typically done in the Financial Accounting (FI) module under Bank Accounting > Payment Transactions > Payment Methods in Country.
  
  
  
  Consult Documentation:
  
  If you are unsure about the implications of deactivating a payment method, consult your SAP documentation or reach out to your SAP support team for guidance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FBL1N, FBL5N, F110, XD02, and XK02.
  SAP Notes: Check SAP Notes for any specific guidance or updates related to the error message F3109.
  User Authorization: Ensure you have the necessary authorizations to view and modify payment methods and related transactions.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.