How To Fix ESFM_NEW_COMM003 - Earmarked funds document missing

SAP Error Message - Details

• Message type: E = Error

• Message class: ESFM_NEW_COMM - Messages for Statistical Update for MM Documents

• Message number: 003

• Message text: Earmarked funds document missing

What causes this issue?

You have activated a statistical update. Budget control is therefore
performed by earmarked funds documents.

System Response

It is not possible to post a purchasing requisition (PR) or a purchasing
order (PO) without reference to an earmaked funds document (EFD).

How to fix this error?

Enter an EFD.
For information on how to customize exceptions for budget control, in
the Customizing for <ZH>Public Sector Management</>, select <ZH>Funds
Management Government</> -> <ZH>Actual and Commitment Update Integration
</> -> <ZH>Integration</> -> <ZH>Integration Materials Management</> ->
<ZH>Activate Statistical Update for MM Documents</>.
If you are working with stock purchase requisition or stock purchase
order, in the
<DS:SIMG.SIMG_CFMENUOFTCOFZC>Maintain Field Status for Assigning FM
Account Assignments</> Customizing activity make sure that the Field
<ZH>Status Earmarked Funds</> is available.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ESFM_NEW_COMM003 - Earmarked funds document missing ?

  The SAP error message ESFM_NEW_COMM003 indicates that there is a missing earmarked funds document in the system. This error typically arises in the context of budget management and funds control, where specific documents are required to track and manage earmarked funds.
  Cause:
  
  Missing Document: The earmarked funds document that is required for the transaction is not available in the system.
  Incorrect Configuration: There may be configuration issues in the Funds Management (FM) module that prevent the system from recognizing the earmarked funds document.
  Data Entry Errors: There could be errors in data entry, such as incorrect document numbers or missing references.
  Authorization Issues: The user may not have the necessary authorizations to access the earmarked funds document.
  
  Solution:
  
  Check Document Existence: Verify if the earmarked funds document exists in the system. You can do this by using transaction codes like FMX1 (for creating earmarked funds) or FMX2 (for displaying earmarked funds).
  Create Missing Document: If the document is indeed missing, you may need to create it. Ensure that all required fields are filled out correctly.
  Review Configuration: Check the configuration settings in the Funds Management module to ensure that everything is set up correctly. This may involve consulting with your SAP Basis or FM configuration team.
  Data Entry Verification: Double-check the data you entered for any typos or incorrect references that could lead to the error.
  Authorization Check: Ensure that the user has the necessary permissions to access and manage earmarked funds documents. This may require coordination with your SAP security team.
  Consult Documentation: Refer to SAP documentation or help resources for more detailed guidance on managing earmarked funds and resolving related errors.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in the Funds Management module, such as:
  
  FMX1: Create Earmarked Funds Document
  FMX2: Display Earmarked Funds Document
  FMX3: Change Earmarked Funds Document
  
  
  SAP Notes: Check for any SAP Notes related to this error message for patches or updates that may resolve the issue.
  User Forums: Engage with SAP community forums or user groups for insights and solutions from other users who may have encountered similar issues.
  
  If the problem persists after following these steps, it may be beneficial to escalate the issue to your SAP support team for further investigation.