How To Fix ERW005 - Partner data of preceding document &1 was not transferred (VBPA)

SAP Error Message - Details

• Message type: E = Error

• Message class: ERW - Contract Accounts A/R and A/P: SD -> FI-CA interface

• Message number: 005

• Message text: Partner data of preceding document &1 was not transferred (VBPA)

What causes this issue?

<ZH>System error</>
No partner data was transferred for the preceding document &V1& (table
VBPA (sales and distribution document: partner)).

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

INCLUDE FICA_NA_OSS_1 OBJECT DOKU ID TX

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ERW005 - Partner data of preceding document &1 was not transferred (VBPA) ?

  The SAP error message ERW005 indicates that there is an issue with the partner data of a preceding document not being transferred correctly. This typically occurs in the context of sales and distribution (SD) processes, where partner functions (like sold-to party, ship-to party, etc.) are crucial for processing sales orders, deliveries, and invoices.
  Cause:
  The error can be caused by several factors, including:
  
  Missing Partner Data: The preceding document (like a sales order or quotation) may not have the necessary partner data defined.
  Inconsistent Data: There may be inconsistencies in the partner data between the preceding document and the current document being processed.
  Custom Logic: Custom enhancements or user exits may be interfering with the standard data transfer process.
  Configuration Issues: Incorrect configuration in partner determination procedures or partner functions in the relevant document types.
  Document Flow Issues: If the preceding document was not processed correctly or is in an inconsistent state, it may not pass the partner data.
  
  Solution:
  To resolve the ERW005 error, you can take the following steps:
  
  
  Check Preceding Document: Review the preceding document (e.g., sales order) to ensure that all required partner data is correctly maintained. You can do this by navigating to the document and checking the "Partner" tab.
  
  
  Verify Partner Functions: Ensure that the partner functions are correctly defined and that the necessary partner types are included in the configuration for the document type you are working with.
  
  
  Review Custom Code: If there are any custom enhancements or user exits that might affect partner data transfer, review and test them to ensure they are functioning as intended.
  
  
  Check Configuration: Go to the configuration settings for partner determination (transaction code SPRO) and verify that the settings for the relevant document types are correct.
  
  
  Document Flow: Ensure that the preceding document is in a valid state and has been processed correctly. If there are any issues with the document flow, resolve them first.
  
  
  Debugging: If the issue persists, consider debugging the process to identify where the partner data transfer is failing. This may require technical expertise.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional guidance.
  
  
  Related Information:
  
  Transaction Codes: You may find it useful to use transaction codes like VA03 (Display Sales Order), VL03N (Display Outbound Delivery), or VF03 (Display Billing Document) to check the partner data in the respective documents.
  Partner Determination Procedure: Familiarize yourself with the partner determination procedure in your SAP system, as it defines how partners are determined and assigned to documents.
  SAP Community: Engaging with the SAP Community or forums can provide insights from other users who may have encountered similar issues.
  
  By following these steps, you should be able to identify and resolve the cause of the ERW005 error in your SAP system.