How To Fix ERP_PURCH_VENDOR_API005 - Partner function '&1' '&2' '&3' was already deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: ERP_PURCH_VENDOR_API - Vendor API Message class

• Message number: 005

• Message text: Partner function '&1' '&2' '&3' was already deleted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message ERP_PURCH_VENDOR_API005 - Partner function '&1' '&2' '&3' was already deleted ?

  The SAP error message ERP_PURCH_VENDOR_API005 indicates that there is an issue related to a partner function in the vendor master data. Specifically, it means that the partner function you are trying to access or modify has already been deleted. This error typically occurs in the context of purchasing documents or vendor master data management.
  Cause:
  
  Deletion of Partner Function: The partner function specified in the error message has been deleted from the vendor master data. This could happen due to manual deletion or as part of a data cleanup process.
  Data Inconsistency: There may be inconsistencies in the data where the system is trying to reference a partner function that no longer exists.
  Incorrect Data Entry: The error may also arise from incorrect data entry or an attempt to reference a partner function that was never created.
  
  Solution:
  
  
  Check Vendor Master Data: 
  
  Go to the vendor master data (transaction code XK03 for general data or MK03 for purchasing data) and verify if the partner function in question exists.
  If it has been deleted, you may need to recreate it if it is still required for your business processes.
  
  
  
  Review Change Logs: 
  
  Check the change logs for the vendor master data to see when and why the partner function was deleted. This can provide insights into whether it was an intentional action or an error.
  
  
  
  Update Related Documents: 
  
  If the partner function is referenced in any purchasing documents (like purchase orders or contracts), you may need to update those documents to remove or replace the reference to the deleted partner function.
  
  
  
  Consult with Functional Team: 
  
  If you are unsure about the implications of recreating the partner function or if it is necessary, consult with your SAP functional team or a business analyst to understand the business impact.
  
  
  
  Error Handling in Code: 
  
  If this error is occurring in a custom program or interface, ensure that the code properly handles cases where partner functions may have been deleted. Implement checks to verify the existence of partner functions before attempting to use them.
  
  
  
  Related Information:
  
  Partner Functions: In SAP, partner functions are used to define the roles of different partners (like vendors, customers, etc.) in business transactions. Each partner function has specific responsibilities and data associated with it.
  Vendor Master Data: The vendor master data contains all the information related to vendors, including their addresses, payment terms, and partner functions.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as XK01 (Create Vendor), XK02 (Change Vendor), and XK03 (Display Vendor) for managing vendor data.
  
  By following these steps, you should be able to resolve the error and ensure that your vendor master data is accurate and up to date.