How To Fix EPRO166 - Profile &1 has been billed until &2; only limited changes are possible

SAP Error Message - Details

• Message type: E = Error

• Message class: EPRO - Messages for EDM Profile Processing

• Message number: 166

• Message text: Profile &1 has been billed until &2; only limited changes are possible

What causes this issue?

You cannot change profile &V1& until the day after &V2&

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EPRO166 - Profile &1 has been billed until &2; only limited changes are possible ?

  The SAP error message EPRO166 indicates that a specific profile has been billed up to a certain date, and as a result, only limited changes can be made to that profile. This typically occurs in the context of billing and invoicing processes within SAP, particularly in modules related to project management, service management, or contract management.
  Cause:
  
  Billing Status: The profile in question has already been billed up to a certain date, which means that the financial transactions related to that profile have been processed. This can restrict the ability to make certain changes to the profile.
  Data Integrity: SAP enforces data integrity and consistency, which is why changes to billed profiles are limited. This is to prevent discrepancies in financial reporting and billing records.
  Configuration Settings: The system may be configured to restrict changes to billed profiles to ensure compliance with accounting standards or business rules.
  
  Solution:
  
  Review Billing Status: Check the billing status of the profile. If changes are necessary, consider whether it is possible to reverse or adjust the billing for that period.
  Limited Changes: Understand what limited changes are allowed. In many cases, you may still be able to update non-financial data or make adjustments that do not affect the billed amounts.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on what changes can be made to billed profiles.
  Contact Support: If you need to make significant changes that are not allowed, consider reaching out to your SAP support team or a consultant for assistance. They may be able to provide a workaround or help with the necessary adjustments.
  Adjust Future Billing: If the changes are related to future billing periods, you may need to adjust the profile settings or billing parameters for upcoming invoices.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help you analyze billing and profile settings, such as CJ20N for project management or VF03 for billing document display.
  User Roles and Permissions: Ensure that you have the appropriate permissions to make changes to billing profiles. Sometimes, restrictions may be due to user role limitations.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that address specific issues.
  
  By understanding the cause of the error and following the suggested solutions, you can effectively manage the situation and ensure compliance with SAP's billing processes.