How To Fix EK109 - Date in reference number is incorrect

SAP Error Message - Details

• Message type: E = Error

• Message class: EK - IS-U Accounts Receivable and Payable

• Message number: 109

• Message text: Date in reference number is incorrect

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message EK109 - Date in reference number is incorrect ?

  The SAP error message EK109, which states "Date in reference number is incorrect," typically occurs in the context of purchasing documents, such as purchase orders or contracts, when there is a mismatch or inconsistency with the date fields in the reference number or related documents.
  Causes:
  
  Incorrect Date Format: The date format in the reference number may not match the expected format in SAP.
  Invalid Date: The date specified in the reference number may not be valid (e.g., a future date that is not allowed).
  Reference Document Issues: The reference document (like a purchase order or contract) may have been changed or deleted, leading to inconsistencies.
  System Configuration: There may be configuration settings in SAP that restrict certain date ranges or formats.
  Data Entry Errors: Manual entry errors when inputting the reference number or date.
  
  Solutions:
  
  Check Date Format: Ensure that the date in the reference number is in the correct format as expected by SAP (e.g., DD.MM.YYYY).
  Validate Dates: Verify that the date is valid and falls within acceptable ranges as defined in your SAP configuration.
  Review Reference Document: Check the status of the reference document to ensure it exists and is not in a deleted or archived state.
  Correct Data Entry: If the error is due to manual entry, correct the reference number and ensure that the date is entered correctly.
  Consult Configuration Settings: If the issue persists, consult with your SAP administrator to review any configuration settings that may be affecting date validation.
  Use Transaction Codes: Use relevant transaction codes (like ME21N for creating purchase orders) to re-enter the data correctly.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation for guidelines on date formats and handling reference numbers.
  User Forums: Engage with SAP community forums for insights from other users who may have encountered similar issues.
  Testing: If possible, test the entry in a development or sandbox environment to replicate the issue and identify the root cause without affecting production data.
  
  If the problem persists after trying the above solutions, it may be necessary to escalate the issue to your SAP support team for further investigation.