How To Fix EHPRC_RCS_XPRA045 - Document &1 is not assigned to a document group

SAP Error Message - Details

• Message type: E = Error

• Message class: EHPRC_RCS_XPRA - RCS: Messages for data conversion report (XPRA)

• Message number: 045

• Message text: Document &1 is not assigned to a document group

What causes this issue?

You want to migrate a table that contains references to internal DMS
documents. However, a record for one of these documents cannot be
migrated because it is not used in the Customizing for document groups
and document assignments. In this case, a document group cannot be
assigned to this document, so it cannot be migrated automatically .

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Call transaction <LS>EHPRC_RCST03</> to configure the record by
selecting the document group to which this document belongs. This is
queried when you start the transaction. You then have to manually apply
all of the record's values to document &V1&. You can display these
values by calling transaction <LS>/TDAG/RCST03</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EHPRC_RCS_XPRA045 - Document &1 is not assigned to a document group ?

  The SAP error message EHPRC_RCS_XPRA045 indicates that a document (identified by the document number &1) is not assigned to a document group. This error typically occurs during the execution of a program or transaction that requires documents to be organized into specific groups for processing or reporting.
  Cause:
  
  Missing Document Group Assignment: The document in question has not been assigned to any document group in the system. Document groups are used to categorize documents for various purposes, including reporting and processing.
  Data Migration Issues: If you are migrating data from another system or performing a system upgrade, the document group assignments may not have been properly transferred or set up.
  Configuration Issues: There may be a configuration issue in the document management settings that prevents the assignment of documents to groups.
  
  Solution:
  
  
  Assign Document to a Document Group:
  
  Navigate to the relevant transaction in SAP where you can manage document groups (e.g., transaction code OAC3 for Document Management System).
  Find the document using the document number &1 and assign it to an appropriate document group.
  Save your changes.
  
  
  
  Check Document Group Configuration:
  
  Ensure that the document groups are properly configured in the system. You can check this in the configuration settings for document management.
  If necessary, create a new document group that fits the requirements of your documents.
  
  
  
  Data Migration Review:
  
  If this error occurred after a data migration, review the migration process to ensure that all necessary mappings and assignments were correctly handled.
  You may need to run a script or program to assign documents to groups if they were not assigned during the migration.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to document management and the specific error message for additional guidance.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above solutions, consider reaching out to SAP support for further assistance. They may provide patches or additional troubleshooting steps.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OAC3 (for managing document groups) and OAC0 (for document management settings).
  SAP Notes: Check for any SAP Notes related to this error message for specific fixes or updates.
  Documentation: Review the SAP Help Portal for information on document management and configuration.
  
  By following these steps, you should be able to resolve the error message EHPRC_RCS_XPRA045 and ensure that your documents are properly assigned to document groups in SAP.