How To Fix EDOCUMENT_ES002 - Invoice already sent/registered. Create a correction invoice to clear it

SAP Error Message - Details

• Message type: E = Error

• Message class: EDOCUMENT_ES - Messages for eDocuments Spain

• Message number: 002

• Message text: Invoice already sent/registered. Create a correction invoice to clear it

What causes this issue?

You are trying to cancel an eDocument that has already been sent to the
tax authority.

System Response

The system cannot cancel an eDocument that has already been registered
at the tax authorities.

How to fix this error?

You have the following alternatives:
Wait until the status from the tax authorities for this eDocument is
updated in the system. If the eDocument has been rejected by the tax
authority, you can then cancel the eDocument and then the corresponding
source document.
If the status from the tax authority has not yet arrived for the sent
eDocument, you can create a correction invoice to clear the eDocument.
You can create the correction document (invoice) as a new document or
using the 'Reverse document' transactions (<AB>FB08</> or <AB>VF11</>).
In both cases, ensure that the accounting document types of the
correction documents are included in the table <ZK>T003EDOC </>with the
eDocument type ES_INV_COR.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EDOCUMENT_ES002 - Invoice already sent/registered. Create a correction invoice to clear it ?

  The SAP error message EDOCUMENT_ES002 indicates that an invoice has already been sent or registered in the system, and therefore, you cannot send it again. This situation typically arises in scenarios where electronic invoicing is implemented, and the system detects that the invoice has already been processed.
  Cause:
  
  Duplicate Invoice Submission: The invoice has already been submitted to the tax authority or the customer.
  System Configuration: The system may be configured to prevent duplicate submissions to ensure compliance with legal and regulatory requirements.
  Incorrect Invoice Number: If the same invoice number is used for a new submission, the system will flag it as a duplicate.
  Timing Issues: If the invoice was sent but not yet processed or acknowledged by the receiving system, it may still be considered "sent."
  
  Solution:
  To resolve this error, you typically need to create a correction invoice. Here are the steps to do so:
  
  
  Identify the Original Invoice: Locate the original invoice that triggered the error. Check its status to confirm that it has indeed been sent or registered.
  
  
  Create a Correction Invoice:
  
  In SAP, navigate to the transaction for creating invoices (e.g., FB60 for vendor invoices or FB70 for customer invoices).
  Use the original invoice as a reference to create a correction invoice. This may involve:
  
  Adjusting the amounts if necessary.
  Changing the invoice number (if applicable) to avoid duplication.
  Adding a note or reason for the correction.
  
  
  
  
  
  Post the Correction Invoice: Once the correction invoice is created, post it in the system. This will update the records and allow for proper accounting.
  
  
  Communicate with Stakeholders: Inform relevant stakeholders (e.g., customers, tax authorities) about the correction invoice to ensure transparency and compliance.
  
  
  Check System Settings: If this issue occurs frequently, review the system settings and configurations related to electronic invoicing to prevent future occurrences.
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation or help files for specific instructions on creating correction invoices in your version of SAP.
  User Roles: Ensure that you have the necessary permissions to create and post invoices in the system.
  Audit Trail: Keep a record of the original and correction invoices for auditing purposes.
  Consult SAP Support: If the issue persists or if you need further assistance, consider reaching out to SAP support or your internal SAP team for guidance.
  
  By following these steps, you should be able to resolve the EDOCUMENT_ES002 error and ensure that your invoicing process remains compliant and efficient.