How To Fix EDOCUMENT618 - The party cannot be identified

SAP Error Message - Details

• Message type: E = Error

• Message class: EDOCUMENT - eDocument: Messages

• Message number: 618

• Message text: The party cannot be identified

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message EDOCUMENT618 - The party cannot be identified ?

  The SAP error message EDOCUMENT618, which states "The party cannot be identified," typically occurs in the context of electronic document processing, such as when dealing with e-invoicing or electronic document management. This error indicates that the system is unable to identify a specific party (such as a vendor, customer, or business partner) associated with the document being processed.
  Causes:
  
  Missing Master Data: The party (vendor, customer, or business partner) may not be properly defined in the system. This could be due to missing or incomplete master data.
  Incorrect Configuration: The configuration settings for electronic documents may not be set up correctly, leading to issues in identifying parties.
  Data Inconsistencies: There may be inconsistencies in the data, such as mismatched identifiers (e.g., tax numbers, business partner IDs) between the document and the master data.
  Inactive Business Partner: The business partner may be inactive or not assigned to the relevant company code or sales area.
  Authorization Issues: The user may not have the necessary authorizations to access the relevant data.
  
  Solutions:
  
  Check Master Data: Verify that the master data for the involved parties (vendors, customers, or business partners) is complete and correctly maintained. Ensure that all required fields are filled out.
  Review Configuration: Check the configuration settings for electronic documents in the SAP system. Ensure that the settings for identifying parties are correctly defined.
  Data Validation: Validate the data in the document against the master data. Look for discrepancies in identifiers and correct them.
  Activate Business Partner: If the business partner is inactive, consider reactivating it or ensuring it is correctly assigned to the relevant organizational units.
  Check Authorizations: Ensure that the user has the necessary authorizations to access the relevant data and perform the required actions.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like BP (Business Partner) to check and maintain master data, or SICF to check service configurations.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Refer to SAP documentation related to electronic document processing and business partner management for more detailed guidance.
  
  If the issue persists after checking these areas, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.