How To Fix EDI_SD416 - Purchase Order reference is not found

SAP Error Message - Details

• Message type: E = Error

• Message class: EDI_SD - Messages for EDI SD Integration

• Message number: 416

• Message text: Purchase Order reference is not found

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message EDI_SD416 - Purchase Order reference is not found ?

  The SAP error message EDI_SD416, which states "Purchase Order reference is not found," typically occurs in the context of Electronic Data Interchange (EDI) processes, particularly when dealing with sales and distribution (SD) documents. This error indicates that the system cannot find the specified purchase order (PO) reference in the database.
  Causes:
  
  Incorrect PO Number: The PO number provided in the EDI message may be incorrect or misspelled.
  PO Not Created: The purchase order may not have been created in the system or may have been deleted.
  PO Not Released: The purchase order might be in a status that does not allow it to be referenced (e.g., not released).
  Data Synchronization Issues: There may be a delay or issue in data synchronization between systems, especially if using multiple systems or interfaces.
  Configuration Issues: There may be configuration issues in the EDI settings or mapping that prevent the system from recognizing the PO.
  
  Solutions:
  
  Verify PO Number: Check the PO number in the EDI message for accuracy. Ensure it matches the PO in the SAP system.
  Check PO Status: Confirm that the purchase order exists in the system and is in a valid status (e.g., not deleted or blocked).
  Create or Update PO: If the PO does not exist, create it in the system. If it exists but is not released, take the necessary steps to release it.
  Review EDI Configuration: Check the EDI configuration settings to ensure that the mapping and processing rules are correctly set up.
  Data Synchronization: If using multiple systems, ensure that data synchronization is functioning correctly and that the PO is available in the relevant system.
  Consult Logs: Review the application logs (transaction codes like SLG1) for more detailed error messages that can provide additional context.
  
  Related Information:
  
  Transaction Codes: Use transaction codes like ME23N (Display Purchase Order) to check the status of the PO and ME21N (Create Purchase Order) to create a new one.
  EDI Settings: Review the EDI settings in transaction WE20 (Partner Profiles) and WE21 (Port Definition) to ensure proper configuration.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide patches related to EDI processing.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to identify the cause of the EDI_SD416 error and implement a solution to resolve it.