How To Fix EDESK_CORE158 - Several documents with this file name exist

SAP Error Message - Details

• Message type: E = Error

• Message class: EDESK_CORE - Engineering Desktop: Central Functions

• Message number: 158

• Message text: Several documents with this file name exist

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message EDESK_CORE158 - Several documents with this file name exist ?

  The SAP error message EDESK_CORE158 indicates that there are multiple documents with the same file name in the system. This typically occurs when you are trying to upload or reference a document that has the same name as an existing document in the SAP system, leading to a conflict.
  Cause:
  
  Duplicate File Names: The most common cause is that the file you are trying to upload has the same name as another file that is already stored in the system.
  File Versioning: If the system is set up to manage versions of documents, it may not allow the upload of a new document with the same name as an existing one.
  Document Management Settings: Certain configurations in the document management system (DMS) may restrict the use of duplicate file names.
  
  Solution:
  
  Rename the File: The simplest solution is to rename the file you are trying to upload to ensure it has a unique name.
  Check Existing Documents: Before uploading, check the existing documents in the system to see if a document with the same name already exists. You can do this by searching for the file name in the document management system.
  Version Control: If your organization uses version control for documents, consider using the versioning feature to upload a new version of the existing document instead of creating a new one.
  Consult Documentation: Review the documentation or guidelines provided by your organization regarding document naming conventions and management to avoid conflicts.
  Contact Support: If the issue persists or if you need further assistance, consider reaching out to your SAP support team or system administrator for help.
  
  Related Information:
  
  Document Management System (DMS): Understanding how your organization’s DMS is configured can help you avoid issues with duplicate file names.
  File Naming Conventions: Establishing and following a consistent file naming convention can help prevent this error in the future.
  SAP Notes: Check SAP Notes or the SAP Knowledge Base for any specific patches or updates related to this error message, as there may be known issues or fixes available.
  
  By following these steps, you should be able to resolve the EDESK_CORE158 error and successfully manage your documents within the SAP system.