How To Fix EBR549 - Document profile & is still used in overall profiles

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 549

• Message text: Document profile & is still used in overall profiles

Translators: The English text was not changed!

What causes this issue?

Document profile &V1& is still used in one or more overall profiles.
You cannot delete it.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you want to delete document profile &V1&, first call up the
Customizing activity <LS>Define Material-Specific Overall Profile</>
and delete the document profile from all overall profiles.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBR549 - Document profile & is still used in overall profiles ?

  The SAP error message EBR549 typically indicates that a document profile is still being used in one or more overall profiles, which prevents it from being deleted or modified. This error is often encountered in the context of document management or archiving processes within SAP.
  Cause:
  The primary cause of the EBR549 error is that the document profile you are trying to delete or modify is still linked to one or more overall profiles. In SAP, document profiles are used to define the characteristics of documents, such as their storage, retention, and access rules. If a document profile is actively referenced in an overall profile, SAP will not allow changes to ensure data integrity and consistency.
  Solution:
  To resolve the EBR549 error, you can follow these steps:
  
  
  Identify the Overall Profiles: 
  
  Use transaction codes like S_PROF or S_DOC to check which overall profiles are using the document profile in question.
  You can also use the SAP table T_SAP_DOC_PROF to find references to the document profile.
  
  
  
  Remove References:
  
  Once you have identified the overall profiles that reference the document profile, you will need to either delete or modify those overall profiles to remove the link to the document profile.
  This may involve changing the configuration settings in the overall profiles or creating new profiles that do not reference the document profile.
  
  
  
  Delete or Modify the Document Profile:
  
  After ensuring that no overall profiles are using the document profile, you can proceed to delete or modify the document profile as needed.
  
  
  
  Check for Other Dependencies:
  
  Ensure that there are no other dependencies or references to the document profile in other configurations or settings within SAP.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OAC0 (for document profiles) and OAC3 (for overall profiles) to manage document management settings.
  Documentation: Review SAP documentation or help files related to document management and profiles for more detailed guidance.
  User Permissions: Ensure that you have the necessary permissions to make changes to document profiles and overall profiles in SAP.
  Testing: After making changes, it is advisable to test the system to ensure that the changes do not adversely affect other functionalities.
  
  If you continue to experience issues or if the error persists after following these steps, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.