How To Fix EBR200 - Archive batch record first

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 200

• Message text: Archive batch record first

What causes this issue?

Due to your system settings, the batch record you have selected must
have been archived before you can approve it (see Customizing for
<LS>Batch Records</>, activity <DS:SIMG.PPPI_PD_254>Define
Material-Specific Overall Profile </>). However, the batch record has
not yet been archived.

System Response

The system does not carry out the <LS>Approve</> function for the batch
record.
When you create a worklist for approving batch records, the batch
record is not included in the worklist.

How to fix this error?

First archive the batch record.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBR200 - Archive batch record first ?

  The SAP error message EBR200, which states "Archive batch record first," typically occurs in the context of Electronic Batch Record (EBR) management within SAP. This error indicates that there is an attempt to perform an operation on a batch record that has not been archived yet. 
  Cause:
  The primary cause of this error is that the system requires the batch record to be archived before certain operations can be performed. This is often a part of compliance and regulatory requirements in industries such as pharmaceuticals and food production, where maintaining a proper audit trail is crucial.
  Solution:
  To resolve the EBR200 error, you should follow these steps:
  
  
  Archive the Batch Record: 
  
  Navigate to the appropriate transaction or program in SAP that allows you to archive batch records. This is typically done through the EBR module.
  Ensure that all necessary data and documentation related to the batch record are complete and correct before archiving.
  Execute the archiving process for the batch record in question.
  
  
  
  Check User Permissions: 
  
  Ensure that you have the necessary permissions to archive batch records. If you do not have the required access, contact your SAP administrator.
  
  
  
  Review Batch Record Status: 
  
  Check the status of the batch record. If it is in a state that does not allow archiving (e.g., it is still in use or has not been finalized), you may need to complete or finalize the batch record before archiving.
  
  
  
  Consult Documentation: 
  
  Refer to the SAP documentation or help files related to EBR and batch record management for specific instructions on archiving procedures.
  
  
  
  Contact Support: 
  
  If you continue to experience issues after attempting to archive the batch record, consider reaching out to your internal SAP support team or SAP support for further assistance.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding the EBR200 error.
  Compliance Requirements: Familiarize yourself with the compliance requirements specific to your industry, as they may dictate how batch records should be managed and archived.
  Training: Consider training sessions for users involved in batch record management to ensure they understand the processes and requirements.
  
  By following these steps, you should be able to resolve the EBR200 error and successfully archive the batch record as required.