How To Fix EBPP_REC_INV018 - The directory contains files with incorrect file names

SAP Error Message - Details

• Message type: E = Error

• Message class: EBPP_REC_INV - SAP Biller Direct: Bill Receipt Processing

• Message number: 018

• Message text: The directory contains files with incorrect file names

What causes this issue?

The bill or invoice file names must have a particular layout for correct
inbound processing. The layout is <LB><biller name>#<bill number></>.
For example, for biller 'Smith' and bill number '0000004711' the related
XML file would be 'Smith#0000004711.xml'.

System Response

The files for this directory are not imported and the program
terminates.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBPP_REC_INV018 - The directory contains files with incorrect file names ?

  The SAP error message EBPP_REC_INV018 indicates that there are files in a specified directory that do not conform to the expected naming conventions or formats required by the SAP system for processing. This error typically arises in the context of Electronic Bill Presentment and Payment (EBPP) or similar processes where files are uploaded or processed in bulk.
  Cause:
  The error can be caused by several factors, including:
  
  Incorrect File Naming Convention: The files in the directory may not follow the required naming pattern. For example, they might have unexpected prefixes, suffixes, or extensions.
  File Format Issues: The files may not be in the expected format (e.g., CSV, XML) or may contain invalid characters.
  Missing Files: Required files may be missing, leading to the system expecting a certain file structure that is not met.
  File Permissions: The system may not have the necessary permissions to read the files in the directory.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check File Names: Verify that all files in the directory adhere to the expected naming conventions. Consult the SAP documentation or your system administrator for the specific naming requirements.
  
  
  Validate File Formats: Ensure that the files are in the correct format and do not contain any invalid characters. You may need to open the files and check their contents.
  
  
  Review Directory Contents: Make sure that all required files are present in the directory. If any files are missing, you will need to add them.
  
  
  Permissions Check: Ensure that the SAP system has the necessary permissions to access and read the files in the directory. You may need to adjust file or directory permissions.
  
  
  Consult Logs: Check the SAP application logs for any additional error messages or details that may provide more context about the issue.
  
  
  Test with Sample Files: If possible, test the process with a small set of correctly named and formatted sample files to ensure that the system can process them without errors.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error.
  
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for EBPP or the specific module you are working with for detailed information on file processing and naming conventions.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they found effective.
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error message or provide additional troubleshooting steps.
  
  By following these steps, you should be able to identify and resolve the cause of the EBPP_REC_INV018 error.