How To Fix EBDR035 - Rejected BDR &1 can't be deleted: Prelim. billing doc. already exists.

SAP Error Message - Details

• Message type: E = Error

• Message class: EBDR - Message class for External Billing Document Requests

• Message number: 035

• Message text: Rejected BDR &1 can't be deleted: Prelim. billing doc. already exists.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message EBDR035 - Rejected BDR &1 can't be deleted: Prelim. billing doc. already exists. ?

  The SAP error message EBDR035 indicates that a billing document request (BDR) cannot be deleted because a preliminary billing document already exists for that request. This situation typically arises in the context of billing processes within SAP, particularly in the SD (Sales and Distribution) module.
  Cause:
  The error occurs due to the following reasons:
  
  Preliminary Billing Document Exists: A preliminary billing document has been created for the billing document request you are trying to delete. SAP does not allow the deletion of a BDR if there is a preliminary document associated with it to maintain data integrity.
  Data Integrity Rules: SAP enforces certain rules to ensure that billing processes are consistent and that no orphaned records are left in the system.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check for Preliminary Billing Document:
  
  Use transaction codes like VF03 (Display Billing Document) to check if a preliminary billing document exists for the BDR you are trying to delete.
  If a preliminary billing document is found, you will need to address that document first.
  
  
  
  Delete or Reverse Preliminary Billing Document:
  
  If the preliminary billing document is no longer needed, you can reverse or delete it using transaction VF02 (Change Billing Document) or VF11 (Cancel Billing Document).
  After successfully deleting or reversing the preliminary billing document, you should be able to delete the BDR.
  
  
  
  Consult with Your Team:
  
  If you are unsure about deleting the preliminary billing document, consult with your finance or sales team to ensure that it is appropriate to do so.
  
  
  
  Check for Related Documents:
  
  Ensure that there are no other related documents that might be preventing the deletion of the BDR.
  
  
  
  Use Transaction Codes:
  
  Use transaction VBRK (Billing Document: Header Data) and VBRP (Billing Document: Item Data) to analyze the billing documents and their statuses.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VF01 (Create Billing Document), VF02, VF03, and VF11.
  SAP Notes: Check SAP Notes for any specific patches or updates related to billing document processing that might address similar issues.
  Documentation: Review SAP documentation or help files related to billing processes in the SD module for more context on how billing documents are managed.
  
  By following these steps, you should be able to resolve the EBDR035 error and proceed with your billing processes in SAP.