How To Fix EARC255 - Last document from backbilling period cannot be archived: &1

SAP Error Message - Details

• Message type: E = Error

• Message class: EARC - IS-U: Archiving

• Message number: 255

• Message text: Last document from backbilling period cannot be archived: &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message EARC255 - Last document from backbilling period cannot be archived: &1 ?

  The SAP error message EARC255 indicates that the last document from a backbilling period cannot be archived. This typically occurs in the context of archiving processes in SAP, particularly when dealing with billing documents or financial records.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Incomplete Backbilling Period: The backbilling period may not be fully processed or closed, meaning there are still active documents that need to be addressed.
  Open Items: There may be open items or pending transactions related to the last document in the backbilling period that prevent it from being archived.
  Configuration Issues: There might be configuration settings in the archiving object that are not correctly set up, leading to issues during the archiving process.
  Dependencies: There could be dependencies on other documents or processes that need to be resolved before the last document can be archived.
  
  Solution:
  To resolve the EARC255 error, you can take the following steps:
  
  
  Check Backbilling Period: Ensure that the backbilling period is completely processed. Verify that all necessary documents have been finalized and that there are no pending transactions.
  
  
  Review Open Items: Use transaction codes like FBL1N (Vendor Line Item Display) or FBL3N (G/L Account Line Item Display) to check for any open items related to the document in question. Clear any outstanding items if necessary.
  
  
  Archiving Object Configuration: Review the configuration settings for the archiving object related to the billing documents. Ensure that all settings are correctly defined and that there are no restrictions preventing archiving.
  
  
  Check Dependencies: Investigate if there are any dependencies on other documents or processes. Ensure that all related documents are processed and that there are no locks or dependencies preventing the archiving.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to archiving processes for specific guidance on handling this error.
  
  
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide specific notes or patches that address the issue.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) for managing archiving processes.
  Archiving Process: Understand the overall archiving process in SAP, including the prerequisites for archiving documents and the importance of closing periods.
  SAP Notes: Search for SAP Notes related to EARC255 for any known issues or fixes that may apply to your specific version of SAP.
  
  By following these steps, you should be able to identify the cause of the EARC255 error and implement a solution to successfully archive the last document from the backbilling period.