How To Fix EARC256 - Last document from period-end billing period cannot be archived: &1

SAP Error Message - Details

• Message type: E = Error

• Message class: EARC - IS-U: Archiving

• Message number: 256

• Message text: Last document from period-end billing period cannot be archived: &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message EARC256 - Last document from period-end billing period cannot be archived: &1 ?

  The SAP error message EARC256 indicates that the system is unable to archive a document because it is the last document from a period-end billing period. This typically occurs in the context of archiving billing documents in SAP, particularly in the SAP Convergent Charging (SAP CC) or SAP Convergent Invoicing (SAP CI) modules.
  Cause:
  The error occurs because the document you are trying to archive is the last one in a billing period, and SAP has certain restrictions in place to prevent archiving of documents that are still part of an active billing cycle. This is to ensure data integrity and that all necessary documents are available for reporting and auditing purposes.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Billing Period: Verify if there are any other documents related to the billing period that need to be processed or archived. Ensure that all necessary documents have been finalized.
  
  
  Complete Billing Process: Make sure that all billing processes for the period are completed. This may involve confirming that all invoices have been generated and that there are no pending transactions.
  
  
  Adjust Archiving Settings: If you are certain that the document can be archived, you may need to adjust the archiving settings or configurations in the system. This should be done with caution and typically requires administrative access.
  
  
  Consult Documentation: Review the SAP documentation related to archiving processes for your specific module (e.g., SAP CC or SAP CI) to understand any specific requirements or restrictions.
  
  
  Contact SAP Support: If the issue persists and you are unable to resolve it, consider reaching out to SAP support for assistance. They can provide guidance based on your specific system configuration and version.
  
  
  Related Information:
  
  Archiving Process: Familiarize yourself with the archiving process in SAP, including the prerequisites and configurations needed for successful archiving.
  Transaction Codes: You may want to look into transaction codes related to archiving, such as SARA (Archive Administration) to manage archiving objects.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  By following these steps, you should be able to identify the cause of the EARC256 error and take appropriate action to resolve it.