How To Fix DV305 - Order bundle: Incorrect document format (&1) for order (&2)

SAP Error Message - Details

• Message type: E = Error

• Message class: DV - EHS: Messages for Report Shipping

• Message number: 305

• Message text: Order bundle: Incorrect document format (&1) for order (&2)

What causes this issue?

When checking the order bundle for document format &v3&, the system
detected an invalid format for this action for the shipping order &v2&.

System Response

The action was terminated for the complete order bundle.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message DV305 - Order bundle: Incorrect document format (&1) for order (&2) ?

  The SAP error message DV305, which states "Order bundle: Incorrect document format (&1) for order (&2)," typically occurs in the context of document management or order processing within SAP. This error indicates that there is a mismatch between the expected document format for a specific order and the actual format being used.
  Cause:
  
  Incorrect Document Format: The document associated with the order is not in the format that the system expects. This could be due to a configuration issue or an incorrect file type being uploaded or referenced.
  Configuration Issues: The document types or formats may not be properly configured in the system settings, leading to incompatibility.
  Data Entry Errors: Manual entry errors when associating documents with orders can lead to this issue.
  Version Mismatch: If the document format has been updated or changed, but the order still references the old format, this can cause a conflict.
  
  Solution:
  
  Check Document Format: Verify that the document format being used matches the expected format for the order. This may involve checking the document type settings in SAP.
  Review Configuration: Ensure that the document types and formats are correctly configured in the system. This may require access to the configuration settings in SAP.
  Correct Document Association: If the document is incorrectly associated with the order, remove the incorrect document and attach the correct one.
  Consult Documentation: Refer to SAP documentation or help resources for specific details on the expected document formats for the order type in question.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP experts for further assistance.
  
  Related Information:
  
  Transaction Codes: You may need to use specific transaction codes to check document types or order details, such as VA03 (Display Sales Order) or ME23N (Display Purchase Order).
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates regarding document handling.
  User Roles and Permissions: Ensure that the user has the necessary permissions to upload or associate documents with orders, as restrictions may lead to errors.
  
  By following these steps, you should be able to identify the root cause of the DV305 error and implement a solution to resolve it.