How To Fix DPR_DOCUMENT008 - The file name must not be longer than 40 characters

SAP Error Message - Details

• Message type: E = Error

• Message class: DPR_DOCUMENT - Messages for Documents

• Message number: 008

• Message text: The file name must not be longer than 40 characters

What causes this issue?

Details / technical limitation are described in the note 2302493

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message DPR_DOCUMENT008 - The file name must not be longer than 40 characters ?

  The SAP error message DPR_DOCUMENT008 indicates that the file name you are trying to use exceeds the maximum allowed length of 40 characters. This error typically occurs when you are attempting to upload a document or file in the SAP system, particularly in the context of Document Management System (DMS) or Project Management (DPR).
  Cause:
  
  The file name you are trying to upload has more than 40 characters, which is not permitted by the system.
  This limitation is often in place to ensure compatibility and manageability within the SAP environment.
  
  Solution:
  
  
  Rename the File: The most straightforward solution is to rename the file you are trying to upload. Ensure that the new name is 40 characters or fewer. You can do this by:
  
  Shortening the name.
  Using abbreviations.
  Removing unnecessary characters or words.
  
  
  
  Check for Special Characters: While the primary issue is the length, also ensure that the file name does not contain any special characters that might be restricted by SAP.
  
  
  Use a Different Format: If applicable, consider using a different file format that might allow for a shorter name or is more compatible with SAP.
  
  
  Consult Documentation: If you are unsure about the naming conventions or restrictions, refer to the SAP documentation or guidelines provided by your organization regarding file uploads.
  
  
  Contact Support: If you continue to experience issues after renaming the file, consider reaching out to your SAP support team or system administrator for further assistance.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might provide additional context or updates regarding file naming conventions.
  System Configuration: Sometimes, system settings can be adjusted to allow for longer file names, but this typically requires administrative access and should be done with caution.
  Best Practices: It’s a good practice to establish a naming convention for files that are frequently uploaded to SAP to avoid this issue in the future.
  
  By following these steps, you should be able to resolve the error and successfully upload your file to the SAP system.