How To Fix DPR_API040 - User group is still being used in &1 &2

SAP Error Message - Details

• Message type: E = Error

• Message class: DPR_API - Messages for APIs in Project Management

• Message number: 040

• Message text: User group is still being used in &1 &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message DPR_API040 - User group is still being used in &1 &2 ?

  The SAP error message DPR_API040 indicates that a user group is still being used in a specific context, which prevents it from being deleted or modified. This error typically arises in the context of SAP Project Management (PS) or SAP Portfolio and Project Management (PPM) when trying to delete or change a user group that is still associated with certain objects or entities.
  Cause:
  The error occurs because the user group you are trying to delete or modify is still linked to one or more of the following:
  
  Projects
  Project definitions
  Work breakdown structures (WBS)
  Other project-related entities
  
  Solution:
  To resolve this error, you need to identify where the user group is still being used and take appropriate actions. Here are the steps you can follow:
  
  
  Identify Usage:
  
  Check the projects, WBS elements, or any other entities that might be using the user group. You can do this by running reports or using transaction codes like CJ20N (Project Builder) or CJ03 (Display Project) to see if the user group is assigned to any project.
  
  
  
  Remove Associations:
  
  Once you identify where the user group is being used, you need to remove the association. This could involve:
  
  Changing the user group in the project settings.
  Deleting or modifying the project or WBS elements that are using the user group.
  
  
  
  
  
  Check for Other Dependencies:
  
  Ensure that there are no other dependencies or references to the user group in other areas of the system, such as user assignments or roles.
  
  
  
  Retry Deletion/Modification:
  
  After ensuring that the user group is no longer in use, attempt to delete or modify the user group again.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  DPR_USER_GROUP for managing user groups.
  CJ20N for project management.
  CJ03 for displaying project details.
  
  
  
  Authorization: Ensure that you have the necessary authorizations to make changes to user groups and project settings.
  
  
  Documentation: Refer to SAP documentation or help files for more detailed information on user groups and their management within the SAP system.
  
  
  Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  
  By following these steps, you should be able to resolve the DPR_API040 error and successfully manage your user groups in SAP.