How To Fix DMS_MDOC_MESSAGES036 - Cannot change checked-out file

SAP Error Message - Details

• Message type: E = Error

• Message class: DMS_MDOC_MESSAGES - Mobile Document DMs integration

• Message number: 036

• Message text: Cannot change checked-out file

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message DMS_MDOC_MESSAGES036 - Cannot change checked-out file ?

  The SAP error message DMS_MDOC_MESSAGES036 indicates that you are trying to change a document that is currently checked out in the Document Management System (DMS). This error typically occurs when a user attempts to modify or delete a document that is locked for editing by another user or is checked out for editing.
  Cause:
  
  Document Checked Out: The document you are trying to modify is checked out by another user or by yourself in a different session.
  Locking Mechanism: SAP DMS uses a locking mechanism to prevent multiple users from making changes to the same document simultaneously.
  User Permissions: The user may not have the necessary permissions to check in or modify the document.
  
  Solution:
  
  
  Check Document Status:
  
  Verify if the document is checked out by another user. You can do this by checking the document's status in the DMS.
  If it is checked out by you, ensure that you are in the correct session where the document is checked out.
  
  
  
  Check In the Document:
  
  If you have the document checked out, you need to check it back in before making any changes. Use the "Check In" function in the DMS to release the document.
  
  
  
  Contact the User:
  
  If the document is checked out by another user, you may need to contact that user to ask them to check it back in.
  
  
  
  Force Check In (if necessary):
  
  If the user who has the document checked out is unavailable, and you have the necessary permissions, you may be able to force a check-in. This is usually done by an administrator or someone with higher privileges.
  
  
  
  Review Permissions:
  
  Ensure that you have the appropriate permissions to modify or check in the document. If not, contact your SAP administrator to adjust your permissions.
  
  
  
  Related Information:
  
  SAP DMS Documentation: Review the official SAP documentation for DMS to understand the locking and checkout mechanisms better.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CV01N (Create Document), CV02N (Change Document), and CV03N (Display Document) for managing documents in DMS.
  User Training: Ensure that users are trained on how to properly check out and check in documents to avoid conflicts.
  
  By following these steps, you should be able to resolve the error and manage your documents effectively within SAP DMS.