How To Fix DIWP1357 - Multiple revisions exist with the external reference &

SAP Error Message - Details

• Message type: E = Error

• Message class: DIWP1 - Revision Planning

• Message number: 357

• Message text: Multiple revisions exist with the external reference &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message DIWP1357 - Multiple revisions exist with the external reference & ?

  The SAP error message DIWP1357 indicates that there are multiple revisions of a document or object that share the same external reference. This situation can arise in various contexts within SAP, particularly in document management or when dealing with engineering change management.
  Cause:
  The error occurs when the system detects that there are multiple revisions of a document or object that have the same external reference. This can happen due to:
  
  Duplicate Entries: Multiple documents or objects were created with the same external reference, leading to confusion in the system.
  Incorrect Data Entry: Users may have inadvertently entered the same external reference for different revisions.
  Data Migration Issues: If data was migrated from another system, it may have resulted in duplicate external references.
  
  Solution:
  To resolve the DIWP1357 error, you can take the following steps:
  
  
  Identify Duplicates: Use transaction codes like SE16 or SE11 to query the relevant database tables (e.g., document management tables) to find all entries with the same external reference.
  
  
  Review Revisions: Check the revisions of the documents or objects that share the same external reference. Determine which revisions are valid and which can be deleted or merged.
  
  
  Correct Data: 
  
  If duplicates are found, you may need to delete or archive the unnecessary revisions.
  If the duplicates are valid, consider updating the external references to ensure they are unique.
  
  
  
  Consult Documentation: Review SAP documentation or help resources for specific guidance on handling document revisions and external references in your particular SAP module.
  
  
  Involve IT Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or IT department for assistance. They may have tools or scripts to help clean up the data.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  CV01N: Create Document
  CV02N: Change Document
  CV03N: Display Document
  
  
  Documentation Management: Understand the principles of document management in SAP, including how external references are used and managed.
  
  By following these steps, you should be able to identify the cause of the DIWP1357 error and implement a solution to resolve it.