How To Fix CRMS4_PS_ARCHIVING036 - Selected documents have already been archived and are therefore skipped

SAP Error Message - Details

• Message type: E = Error

• Message class: CRMS4_PS_ARCHIVING - Message Class for Social Services Archiving

• Message number: 036

• Message text: Selected documents have already been archived and are therefore skipped

What causes this issue?

One or more documents have been selected for archiving. These documents
have already been archived in another archiving run.

System Response

Selected documents have been ignored in the current run. This message
appears until documents that have already been archived have been
deleted in the database.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CRMS4_PS_ARCHIVING036 - Selected documents have already been archived and are therefore skipped ?

  The SAP error message CRMS4_PS_ARCHIVING036 indicates that the selected documents you are trying to archive have already been archived previously. This is a common scenario in SAP systems where archiving processes are executed multiple times, and the system prevents the re-archiving of documents that have already been processed.
  Cause:
  
  Documents Already Archived: The primary cause of this error is that the documents you are attempting to archive have already been archived in a previous archiving run.
  Archiving Object Configuration: The configuration of the archiving object may not be set to allow re-archiving of documents.
  Selection Criteria: The selection criteria used for archiving may inadvertently include documents that are already archived.
  
  Solution:
  
  Check Archive Status: Verify the status of the documents you are trying to archive. You can use transaction codes like SARA (Archive Administration) to check if the documents are indeed archived.
  Adjust Selection Criteria: Modify your selection criteria to exclude documents that have already been archived. This can help ensure that only unarchived documents are selected for the archiving process.
  Review Archiving Logs: Check the archiving logs for details on which documents were archived and when. This can provide insights into why certain documents are being skipped.
  Re-archive if Necessary: If you need to re-archive documents for any reason, you may need to adjust the archiving settings or consult with your SAP Basis team to understand the implications of re-archiving.
  Consult Documentation: Review the SAP documentation related to the specific archiving object you are working with to understand its behavior and any specific configurations that may affect archiving.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving administration), SARI (for displaying archived data), and SARCH (for archiving object management).
  Archiving Objects: Understand the specific archiving object you are working with, as each object may have unique settings and behaviors.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance related to archiving processes.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP's support portal for further assistance.