How To Fix CRM_UTILITY_UIS055 - The result is incomplete (the system found more than 500 objects)

SAP Error Message - Details

• Message type: E = Error

• Message class: CRM_UTILITY_UIS -

• Message number: 055

• Message text: The result is incomplete (the system found more than 500 objects)

What causes this issue?

The result list is incomplete.

System Response

A maximum of 500 found objects (connection objects, premises, and points
of delivery) can be processed. For example, if you enter the search
criteria 'street' for the address search, the search first finds all
objects for this street, even if you are actually only searching for
premises (technical). The actual number of premises in the hierarchy is,
therefore, normally smaller.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CRM_UTILITY_UIS055 - The result is incomplete (the system found more than 500 objects) ?

  The SAP error message CRM_UTILITY_UIS055 indicates that a query or operation has returned more than 500 objects, leading to an incomplete result set. This is a common limitation in SAP systems to prevent performance issues when handling large volumes of data.
  Cause:
  
  Exceeding Object Limit: The system is designed to limit the number of objects returned in a single query to avoid performance degradation. When the number of objects exceeds this limit (in this case, 500), the system cannot display all results.
  Inefficient Query: The query or search criteria may be too broad, resulting in a large number of objects being retrieved.
  Configuration Settings: The system may have default settings that limit the number of objects returned in a search or query.
  
  Solution:
  
  Refine Search Criteria: Narrow down the search parameters to reduce the number of objects returned. This can be done by adding more specific filters or criteria to the query.
  Pagination: If the application supports it, implement pagination to retrieve results in smaller chunks rather than all at once.
  Adjust System Settings: If you have the necessary permissions, you can adjust the system settings to increase the limit of objects returned. However, this should be done with caution, as it may impact system performance.
  Use Advanced Search Features: Utilize any advanced search features available in the SAP CRM system that allow for more targeted searches.
  Consult Documentation: Review SAP documentation or consult with your SAP Basis or technical team for guidance on best practices for handling large result sets.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling large result sets.
  Performance Considerations: Always consider the performance implications of increasing limits or changing query parameters, as this can affect system responsiveness.
  User Training: Ensure that users are trained on how to effectively use search features to avoid overwhelming the system with broad queries.
  
  If the issue persists after trying the above solutions, it may be beneficial to engage with SAP support for further assistance.