How To Fix CRM_FS_CHANGE128 - The effective date is earlier than the old lease start date

SAP Error Message - Details

• Message type: E = Error

• Message class: CRM_FS_CHANGE - Messages for Changes to Leases

• Message number: 128

• Message text: The effective date is earlier than the old lease start date

What causes this issue?

You have selected an effective date at item level for change process
&V1& that is earlier than the start date of the old financing item. This
is not possible for the selected process.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Choose an effective date that is at least equal to the start date of the
old financing item.
<ZH>Example</>
The error can occur in the following case:
You have a lease for 10 high-end servers with a contract start date of
January 1, 2005 and 12 monthly installments. The lease for two of these
servers was ended prematurely in a change process on April 1, 2005. The
item with the remaining quantity of 8 servers thus comprises 3 monthly
installments that are identified as settled in the lease and 9 monthly
installments as of April 1, 2005 that can be changed.
You now want to end the lease prematurely for another 3 servers and
enter March 1, 2005 as the change date. This date, however, is earlier
than the first monthly rate indicated as not settled and therefore is
not valid. The earliest date at which you can end the lease for these
servers is April 1, 2005. Alternatively, you could have created a
contract split by quantity when you created the first change process.
You can still reverse the process.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CRM_FS_CHANGE128 - The effective date is earlier than the old lease start date ?

  The SAP error message CRM_FS_CHANGE128, which states "The effective date is earlier than the old lease start date," typically occurs in the context of managing lease agreements or contracts within the SAP Customer Relationship Management (CRM) system, particularly in the Financial Services (FS) module.
  Cause:
  This error arises when you attempt to change the effective date of a lease or contract to a date that is earlier than the existing start date of that lease. The system enforces this rule to maintain data integrity and ensure that the lease terms are logically consistent.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Effective Date: Review the effective date you are trying to set. Ensure that it is not earlier than the current start date of the lease.
  
  
  Adjust the Effective Date: If the effective date is indeed earlier, you will need to change it to a date that is equal to or later than the existing lease start date.
  
  
  Review Lease Details: If you are unsure about the current lease start date, navigate to the lease or contract details in SAP and verify the start date.
  
  
  Consult Documentation: If you are making changes based on business requirements, consult your organization's documentation or policies regarding lease management to ensure compliance.
  
  
  Seek Help from SAP Support: If you believe the error is occurring inappropriately or if you need further assistance, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that pertain to lease management, such as CRM contracts or lease administration.
  User Roles and Permissions: Ensure that you have the necessary permissions to make changes to lease agreements, as restrictions may also lead to errors.
  SAP Notes and Documentation: Check SAP Notes for any updates or specific guidance related to this error message. SAP's official documentation can provide insights into best practices for managing leases.
  
  By following these steps, you should be able to resolve the CRM_FS_CHANGE128 error and proceed with your lease management tasks in SAP.