How To Fix COM_PARTNER800 - Identification / short text entered already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: COM_PARTNER - Partner Processing Messages

• Message number: 800

• Message text: Identification / short text entered already exists

What causes this issue?

You have tried to enter a partner function with a description or a
short text that has already been used for another partner function.
The description and short text must be clear, so as not to cause
complications for the user.

How to fix this error?

Check whether the partner function already available with the
description/text entered corresponds with the function that you now
want to create and, if you need to, change the text/description
accordingly.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message COM_PARTNER800 - Identification / short text entered already exists ?

  The SAP error message "COM_PARTNER800 Identification / short text entered already exists" typically occurs when you are trying to create or modify a communication partner (such as a vendor, customer, or other business partner) in the SAP system, and the identification or short text you are entering already exists in the system. This is a common issue when there are duplicate entries or when the system is enforcing unique constraints on certain fields.
  Cause:
  
  Duplicate Entry: The identification or short text you are trying to use is already assigned to another communication partner in the system.
  Data Migration Issues: If data has been migrated from another system, there may be duplicates that were not cleaned up.
  Incorrect Input: Sometimes, the error can occur due to a simple typo or incorrect input in the identification or short text fields.
  
  Solution:
  
  
  Check for Existing Entries: 
  
  Use transaction codes like BP (Business Partner) or XD03 (Display Customer) to search for existing entries with the same identification or short text.
  You can also use transaction SE16N to query the relevant tables (e.g., BUT000 for business partners) to see if the entry already exists.
  
  
  
  Modify Existing Entry: 
  
  If you find that the identification or short text already exists and is valid, consider modifying that existing entry instead of creating a new one.
  
  
  
  Use a Different Identification/Short Text: 
  
  If you need to create a new entry, try using a different identification or short text that does not conflict with existing entries.
  
  
  
  Data Cleanup: 
  
  If you suspect that there are unnecessary duplicates in the system, consider performing a data cleanup to remove or merge duplicate entries.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or consult with your SAP administrator for specific guidelines on managing communication partners and understanding the unique constraints in your system.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as BP, XD01 (Create Customer), XD02 (Change Customer), and SE16N for data queries.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to create or modify communication partners in the system.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.