CO368 - Changes to purchase req. & & not possible because of release status

SAP Error Message - Details

• Message type: E = Error

• Message class: CO - PPC order processing messages

• Message number: 368

• Message text: Changes to purchase req. & & not possible because of release status

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CO368 - Changes to purchase req. & & not possible because of release status ?

  The SAP error message CO368 indicates that changes to a purchase requisition (PR) are not possible due to its release status. This typically occurs when the purchase requisition has already been released and is in a status that does not allow further modifications.
  Cause:
  
  Release Status: The purchase requisition has been released and is in a status that prohibits changes. This could be due to the PR being approved and sent for further processing.
  Authorization Issues: The user may not have the necessary authorization to make changes to the PR in its current status.
  System Configuration: The system may be configured to restrict changes to released purchase requisitions.
  
  Solution:
  
  Check Release Status: Verify the release status of the purchase requisition. You can do this by navigating to the purchase requisition in the SAP system and checking its status.
  Revoke Release: If you have the necessary permissions, you may need to revoke the release of the purchase requisition. This can typically be done by using transaction codes like ME54N (Release Purchase Requisition) to reverse the release.
  Contact Authorizer: If you do not have the necessary permissions to revoke the release, contact the person or team responsible for the release process to request changes or to have the release revoked.
  Create a New PR: If changes are not possible and the requisition must be modified, consider creating a new purchase requisition with the required changes.
  Review Configuration: If this issue occurs frequently, it may be worth reviewing the configuration settings related to purchase requisition release strategies to ensure they align with business processes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME51N (Create Purchase Requisition), ME52N (Change Purchase Requisition), and ME54N (Release Purchase Requisition).
  Authorization Roles: Ensure that users have the appropriate roles and authorizations to make changes to purchase requisitions.
  Documentation: Refer to SAP documentation or your organization's internal guidelines for handling purchase requisitions and their release processes.
  
  By following these steps, you should be able to address the CO368 error and manage the purchase requisition effectively.