How To Fix CO325 - Maintain external processing data

SAP Error Message - Details

• Message type: E = Error

• Message class: CO - PPC order processing messages

• Message number: 325

• Message text: Maintain external processing data

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CO325 - Maintain external processing data ?

  The SAP error message CO325, which states "Maintain external processing data," typically occurs in the context of production orders or cost object controlling when the system expects certain external processing data to be maintained but finds that it is missing or incomplete.
  Cause:
  
  Missing External Processing Data: The error usually arises when the external processing data (such as vendor information, processing times, or costs) has not been maintained for a particular operation in the production order.
  Incomplete Master Data: The relevant master data for the material or routing may not be fully set up, leading to the absence of necessary external processing details.
  Configuration Issues: There may be configuration settings in the system that are not correctly set up to handle external processing.
  
  Solution:
  
  
  Maintain External Processing Data:
  
  Go to the production order in question.
  Navigate to the operation where the error is occurring.
  Ensure that the external processing data is filled in correctly. This includes specifying the vendor, processing times, and any other relevant details.
  
  
  
  Check Routing and Master Data:
  
  Verify that the routing for the material includes the necessary operations for external processing.
  Ensure that the material master data is complete and that the relevant views (like purchasing and accounting) are properly maintained.
  
  
  
  Review Configuration:
  
  Check the configuration settings in the SAP system related to external processing. This may involve reviewing the settings in the controlling (CO) module and ensuring that external processing is enabled and configured correctly.
  
  
  
  Consult Documentation: If the issue persists, refer to SAP documentation or help resources for more detailed guidance on maintaining external processing data.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as CO02 (Change Production Order) or CO03 (Display Production Order) to access and modify the production order.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or bugs related to this error message.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to maintain external processing data in the system.
  
  If the problem continues after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in production planning and controlling.