How To Fix CNV_20000258 - No shortened fiscal year variant is defined in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: CNV_20000 - Messages for fiscal year change

• Message number: 258

• Message text: No shortened fiscal year variant is defined in the system

What causes this issue?

No shortened fiscal year variant is defined in the system.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check your system customization for fiscal year variant(s).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CNV_20000258 - No shortened fiscal year variant is defined in the system ?

  The SAP error message CNV_20000258 indicates that there is no shortened fiscal year variant defined in the system. This error typically arises during the conversion process or when trying to execute certain financial transactions that require a shortened fiscal year configuration.
  Cause:
  
  Missing Configuration: The primary cause of this error is that the system does not have a shortened fiscal year variant defined in the configuration settings. This can happen if the company code is set up to use a shortened fiscal year but the corresponding variant has not been created or assigned.
  Incorrect Settings: The fiscal year variant settings may not be correctly configured for the company code or the specific financial transaction being processed.
  
  Solution:
  To resolve this error, you need to define a shortened fiscal year variant in the system. Here are the steps to do this:
  
  
  Access the SPRO Transaction:
  
  Go to the SAP Easy Access screen and enter the transaction code SPRO.
  Click on "SAP Reference IMG" to access the configuration settings.
  
  
  
  Navigate to Fiscal Year Variant Settings:
  
  Follow the path: Financial Accounting (New) > Financial Accounting Global Settings (New) > Fiscal Year > Define Fiscal Year Variants.
  
  
  
  Create a New Fiscal Year Variant:
  
  In the "Define Fiscal Year Variants" screen, you can create a new fiscal year variant by clicking on the "New Entries" button.
  Enter the necessary details, including the variant name, description, and the number of posting periods.
  
  
  
  Assign the Fiscal Year Variant to the Company Code:
  
  After creating the fiscal year variant, you need to assign it to the relevant company code.
  Navigate to: Financial Accounting (New) > Financial Accounting Global Settings (New) > Company Code > Edit, Copy, Delete, Check Company Code.
  Select the company code and assign the newly created fiscal year variant.
  
  
  
  Check for Other Dependencies:
  
  Ensure that there are no other dependencies or settings that might be causing the issue, such as missing configuration in related areas (e.g., controlling settings).
  
  
  
  Test the Configuration:
  
  After making the changes, test the configuration by executing the transaction that previously resulted in the error to ensure that the issue is resolved.
  
  
  
  Related Information:
  
  Fiscal Year Variants: These are used in SAP to define how the fiscal year is structured, including the number of periods and any shortened fiscal years.
  Shortened Fiscal Year: This is typically used when a company starts its operations partway through a fiscal year or when transitioning to a new fiscal year structure.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to this error message.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or Financial Accounting team for further investigation.