How To Fix CMS_SEC035 - Document reference ID &1 already exists with document type &2

SAP Error Message - Details

• Message type: E = Error

• Message class: CMS_SEC - CMS Securities Add-on

• Message number: 035

• Message text: Document reference ID &1 already exists with document type &2

What causes this issue?

The document identifier that you have specified is already assigned to
the selected document type.

System Response

The system does not permit you to define duplicate assignments.

How to fix this error?

Change either the different business partner identifier or the business
partner function.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CMS_SEC035 - Document reference ID &1 already exists with document type &2 ?

  The SAP error message CMS_SEC035 indicates that there is an attempt to create or register a document in the Content Management System (CMS) with a Document Reference ID that already exists. This typically occurs when you are trying to upload or create a document that has the same identifier as an existing document in the system.
  Cause:
  
  Duplicate Document Reference ID: The most common cause is that the Document Reference ID you are trying to use is already associated with another document of the same type in the CMS.
  System Configuration: There may be issues with the configuration of the document types or the way the system handles document references.
  Data Migration or Upload Issues: If you are migrating data or uploading documents in bulk, there may be conflicts with existing document IDs.
  
  Solution:
  
  Check Existing Documents: Verify if a document with the same Document Reference ID and Document Type already exists in the CMS. You can do this by searching for the Document Reference ID in the CMS.
  Use a Unique Document Reference ID: If you need to create a new document, ensure that you are using a unique Document Reference ID that does not conflict with existing entries.
  Modify the Document Type: If applicable, consider changing the Document Type to avoid conflicts, provided that it aligns with your business requirements.
  Review Data Migration Processes: If this error occurs during data migration, review the data being migrated to ensure that there are no duplicates in the source data.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on handling document references and types in your version of SAP.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  System Logs: Review system logs for additional context or related errors that may provide more insight into the issue.
  User Permissions: Ensure that the user has the necessary permissions to create or modify documents in the CMS.
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  
  If the problem persists after trying the above solutions, it may be beneficial to contact your SAP support team for further assistance.