How To Fix CMS078 - Document being overwritten (ContRep: &1, DocId &2)

SAP Error Message - Details

• Message type: E = Error

• Message class: CMS - KPro: Content Management Service

• Message number: 078

• Message text: Document being overwritten (ContRep: &1, DocId &2)

What causes this issue?

You want to create a document with document ID &v2& in content
repository &v1&, but this document already exists.

System Response

The existing document is overwritten.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

This situation should only occur if you repeat a terminated check-in of
a document. In this case you can ignore the message.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CMS078 - Document being overwritten (ContRep: &1, DocId &2) ?

  The SAP error message CMS078, which states "Document being overwritten (ContRep: &1, DocId &2)," typically occurs in the context of the SAP Content Management System (CMS) when there is an attempt to overwrite a document that is currently being processed or has not been finalized. This can happen in various scenarios, such as when multiple users are trying to update the same document simultaneously or when a document is locked for editing.
  Cause:
  
  Concurrent Access: Multiple users are trying to edit or upload the same document at the same time.
  Document Locking: The document may be locked by another user or process, preventing any changes until it is released.
  Incomplete Processing: The document may be in a state of processing or has not been fully saved, leading to conflicts when another operation is attempted.
  
  Solution:
  
  Check Document Status: Verify if the document is currently being edited or processed by another user. You may need to wait until the other user has finished their work.
  Release Locks: If you have the necessary permissions, check for any locks on the document and release them if appropriate. This can often be done through transaction codes like SM12 (to view and delete locks).
  Retry Operation: After confirming that the document is not being edited or locked, retry the operation to see if the error persists.
  Version Control: If applicable, consider implementing version control to manage document changes more effectively and avoid conflicts.
  Consult Documentation: Review SAP documentation or notes related to the CMS for any specific guidelines or updates regarding document handling.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CMS1 (for content management) and SM12 (for lock entries).
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to access and modify documents in the CMS.
  SAP Notes: Check SAP Notes for any known issues or patches related to the CMS and document management that may address this error.
  System Logs: Review system logs for additional error messages or warnings that may provide more context about the issue.
  
  If the problem persists after trying the above solutions, it may be beneficial to contact your SAP support team or consult with an SAP expert for further assistance.