How To Fix CM_SUB_DATA040 - Data entered contains errors; correct the data

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_SUB_DATA - Substance Data (Header, ID, Reference, Materials)

• Message number: 040

• Message text: Data entered contains errors; correct the data

What causes this issue?

There are errors in the entered data.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Correct the data.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CM_SUB_DATA040 - Data entered contains errors; correct the data ?

  The SAP error message CM_SUB_DATA040 typically indicates that there are errors in the data that has been entered into a specific transaction or process. This error is often encountered in the context of master data management, particularly when dealing with configuration or data entry in modules like Materials Management (MM), Sales and Distribution (SD), or others.
  Causes:
  
  Invalid Data Format: The data entered may not conform to the expected format (e.g., incorrect date format, numeric values where text is expected).
  Missing Required Fields: Certain mandatory fields may not have been filled out, leading to incomplete data.
  Data Consistency Issues: The data entered may conflict with existing data or business rules (e.g., entering a material that does not exist in the system).
  Validation Rules: There may be specific validation rules set up in the system that the entered data does not satisfy.
  Authorization Issues: The user may not have the necessary permissions to enter or modify the data.
  
  Solutions:
  
  Review Data Entry: Go through the data you have entered and check for any obvious errors, such as typos or incorrect formats.
  Check Required Fields: Ensure that all mandatory fields are filled out correctly.
  Consult Documentation: Refer to the relevant SAP documentation or user guides to understand the expected data formats and requirements.
  Use Transaction Codes: If applicable, use transaction codes like SE11 (Data Dictionary) or SE37 (Function Module) to check the underlying data structures and validation rules.
  Error Logs: Check the error logs or messages for more detailed information about what specifically is causing the error.
  Seek Help from IT Support: If you are unable to resolve the issue, contact your SAP support team or IT department for assistance. They may have access to additional tools or logs that can help diagnose the problem.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues related to this error message. SAP Notes often provide patches or workarounds for specific problems.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed.
  Training: Consider additional training or resources on data entry best practices in SAP to avoid similar issues in the future.
  
  By following these steps, you should be able to identify and correct the errors causing the CM_SUB_DATA040 message.