How To Fix CM_EHHSS_INC_COMMON206 - HR absence from &1 to &2 already exists for &3

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_EHHSS_INC_COMMON - Incident Common Messages

• Message number: 206

• Message text: HR absence from &1 to &2 already exists for &3

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CM_EHHSS_INC_COMMON206 - HR absence from &1 to &2 already exists for &3 ?

  The SAP error message CM_EHHSS_INC_COMMON206 indicates that there is an attempt to create an HR absence record for a specific employee (identified by &3) for a date range from &1 to &2, but an existing absence record already exists for that same employee during that date range. This is a common issue in HR modules when managing employee absences, as overlapping absence records are not allowed.
  Cause:
  The primary cause of this error is that the system has detected a conflict with existing absence records. This can happen due to:
  
  Duplicate entries being created for the same employee and date range.
  An absence record that has not been properly closed or deleted.
  Manual entry errors where the same absence is being recorded multiple times.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Absences:
  
  Navigate to the employee's absence records in the SAP system.
  Verify if there is already an absence recorded for the specified date range (from &1 to &2).
  
  
  
  Modify or Delete Existing Absence:
  
  If you find an existing absence that overlaps with the new entry, you may need to modify it (if applicable) or delete it if it is no longer valid.
  Ensure that the absence records are correctly maintained to avoid overlaps.
  
  
  
  Adjust New Absence Entry:
  
  If the existing absence is valid and should remain, consider adjusting the new absence entry to a different date range that does not conflict.
  
  
  
  Consult with HR Personnel:
  
  If you are unsure about the existing absence records or how to proceed, consult with HR personnel or the system administrator for guidance.
  
  
  
  Check for System Errors:
  
  In some cases, this error may arise from system issues or bugs. Ensure that your SAP system is up to date with the latest patches and updates.
  
  
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and manage employee absence records.
  Absence Types: Familiarize yourself with the different types of absences defined in your SAP system, as they may have specific rules regarding overlaps.
  Documentation: Refer to SAP Help documentation or your organization's internal guidelines for managing HR absences for more detailed procedures.
  
  By following these steps, you should be able to resolve the error and manage employee absences effectively.