How To Fix CM_EHFND_FW_WFF203 - You are not authorized to read archived process data

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_EHFND_FW_WFF - Messages for Exception Obj. of EHS/PS&S Workflow Foundation

• Message number: 203

• Message text: You are not authorized to read archived process data

What causes this issue?

Not authorized to read archived process data.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

The user requires the authorization to read data from the WORKITEM
archive object.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CM_EHFND_FW_WFF203 - You are not authorized to read archived process data ?

  The SAP error message CM_EHFND_FW_WFF203 indicates that a user is not authorized to read archived process data. This typically occurs in the context of SAP applications that deal with workflow or process management, where access to archived data is restricted based on user roles and authorizations.
  Cause:
  
  Authorization Issues: The user does not have the necessary authorizations to access archived process data. This could be due to missing roles or permissions in the user's profile.
  Configuration Settings: The system may have specific settings that restrict access to archived data for certain user groups or roles.
  Data Archiving Policies: The organization may have implemented data archiving policies that limit access to archived data for compliance or security reasons.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check the authorization check that failed. This will provide insights into which specific authorization is missing.
  Review the user's roles and authorizations in transaction PFCG. Ensure that the user has the necessary roles that include access to archived process data.
  
  
  
  Modify Roles:
  
  If the user lacks the required authorizations, you may need to modify existing roles or create new ones that include the necessary permissions. This may involve adding specific authorization objects related to process data access.
  
  
  
  Consult with Security Team:
  
  If you are not authorized to change roles or permissions, consult with your SAP security team or administrator. They can help identify the necessary changes and implement them.
  
  
  
  Review Configuration:
  
  Check the configuration settings related to data archiving and access control. Ensure that the settings align with the organization's policies and that they allow the appropriate users to access archived data.
  
  
  
  Testing:
  
  After making changes to roles or authorizations, have the user log out and log back in to test if the issue is resolved.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects that control access to archived data. Common objects may include S_DATASET, S_TABU_DIS, or specific objects related to the workflow or process management modules.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on authorization issues.
  Documentation: Review SAP documentation related to user roles, authorizations, and data archiving to understand best practices and compliance requirements.
  
  By following these steps, you should be able to resolve the authorization issue related to the error message CM_EHFND_FW_WFF203.