How To Fix CIAP105 - Nota fiscal already used for this record; choose a different nota fiscal

SAP Error Message - Details

• Message type: E = Error

• Message class: CIAP - CIAP Message Class

• Message number: 105

• Message text: Nota fiscal already used for this record; choose a different nota fiscal

What causes this issue?

You specified a nota fiscal that has already been used to partially
retire this record.

System Response

The system does not allow you to use the same nota fiscal for more than
one retirement of the same record. The record will not be retired.

How to fix this error?

Specify a different nota fiscal number.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CIAP105 - Nota fiscal already used for this record; choose a different nota fiscal ?

  The SAP error message CIAP105 indicates that a specific "nota fiscal" (a Brazilian tax document used for the sale of goods and services) has already been used for a particular record in the system. This error typically arises in the context of the SAP system's handling of tax documents, particularly in Brazil, where compliance with tax regulations is critical.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that the same nota fiscal number has been entered for multiple records, which is not allowed as each nota fiscal should be unique to a transaction.
  Incorrect Document Flow: The document flow may not be properly maintained, leading to confusion about which nota fiscal has been used.
  System Configuration: There may be configuration settings in the SAP system that enforce strict rules regarding the use of nota fiscal numbers.
  
  Solution:
  
  Check Existing Records: Verify if the nota fiscal number you are trying to use has already been assigned to another record. You can do this by searching for the nota fiscal in the relevant transaction or report.
  Use a Different Nota Fiscal: If the nota fiscal is already in use, you will need to select a different nota fiscal number that has not been used for any other record.
  Review Document Flow: Ensure that the document flow is correctly maintained and that there are no inconsistencies in the records.
  Consult with Your SAP Administrator: If you believe that the error is occurring incorrectly, consult with your SAP administrator or support team to check for any configuration issues or to see if there are any updates or patches that need to be applied.
  Training and Documentation: Ensure that users are trained on the proper handling of nota fiscal entries to avoid duplicate entries in the future.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific notes related to the CIAP105 error message. SAP frequently updates its knowledge base with solutions for common issues.
  Legal Compliance: Ensure that your organization is compliant with Brazilian tax regulations regarding the use of nota fiscal, as improper handling can lead to legal issues.
  SAP Modules: This error is often encountered in modules related to finance (FI) and materials management (MM), particularly in the context of Brazilian localization.
  
  By following these steps, you should be able to resolve the CIAP105 error and ensure proper handling of nota fiscal entries in your SAP system.