How To Fix CI342 - Task lists exist in the past or future for functional location

SAP Error Message - Details

• Message type: E = Error

• Message class: CI - Plant maintenance task list messages

• Message number: 342

• Message text: Task lists exist in the past or future for functional location

What causes this issue?

Although task lists exist for the functional location entered, they are
not valid in the period of time you specified.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you want to see the functional location task lists, extend the
selection period.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CI342 - Task lists exist in the past or future for functional location ?

  The SAP error message CI342 indicates that there are task lists associated with a functional location that are scheduled for execution in the past or future, which can lead to inconsistencies in maintenance planning and execution. This error typically arises in the context of maintenance management within SAP PM (Plant Maintenance).
  Cause:
  
  Task List Dates: The task lists linked to the functional location have validity periods that extend into the past or future. This can happen if the task lists were created or modified with dates that do not align with the current date or the planned maintenance schedule.
  Incorrect Configuration: There may be configuration issues in the maintenance planning settings that allow for the creation of task lists with invalid dates.
  Data Entry Errors: Manual entry errors during the creation or modification of task lists can lead to incorrect date settings.
  
  Solution:
  
  Review Task Lists: Check the task lists associated with the functional location. You can do this by navigating to the task list transaction (e.g., IL01 for creating a task list, IL02 for changing it) and reviewing the validity dates.
  Adjust Dates: If you find that the task lists have incorrect dates, adjust them to ensure they are within the acceptable range (i.e., not in the past or future beyond the planned maintenance period).
  Delete or Archive Old Task Lists: If there are obsolete task lists that are no longer needed, consider deleting or archiving them to prevent confusion.
  Check Configuration: Review the configuration settings in the SAP system related to maintenance planning to ensure that they are set up correctly to prevent the creation of task lists with invalid dates.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on managing task lists and functional locations.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as IL01 (Create Task List), IL02 (Change Task List), IL03 (Display Task List), and IL04 (Display Task List Overview).
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that can resolve the issue.
  User Roles and Authorizations: Ensure that users have the appropriate roles and authorizations to create and modify task lists, as this can impact data integrity.
  Training and Best Practices: Consider providing training for users involved in maintenance planning to minimize data entry errors and ensure adherence to best practices.
  
  By following these steps, you should be able to resolve the CI342 error and ensure that your task lists are correctly aligned with your maintenance planning activities.