How To Fix CHANGE_RETENTION016 - You are not authorized to change the expiration date for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: CHANGE_RETENTION - Change Expiration Date of Archiving Sessions

• Message number: 016

• Message text: You are not authorized to change the expiration date for &1

What causes this issue?

You are not authorized to change the expiry date for the archiving
object &1.

System Response

Processing is terminated.

How to fix this error?

Contact your system administrator to request the required authorization.

Procedure for System Administrators

The authorization object S_ARC_CHGR with the activity 02 (change) must
be assigned to your user. The corresponding archiving object (field
ARCH_OBJ) must also be assigned.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CHANGE_RETENTION016 - You are not authorized to change the expiration date for &1 ?

  The SAP error message CHANGE_RETENTION016 indicates that a user is attempting to change the expiration date for a retention period, but they do not have the necessary authorization to perform this action. This error typically arises in the context of data retention management, where specific roles and permissions are required to modify retention settings.
  Cause:
  
  Lack of Authorization: The user does not have the required authorization object to change the expiration date for the specified retention period.
  Role Restrictions: The user's assigned roles may not include the necessary permissions to modify retention settings.
  System Configuration: The system may be configured to restrict changes to certain users or roles for compliance or security reasons.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after the error occurs to check which authorization check failed.
  Review the authorization objects related to retention management, such as S_Retention or similar, depending on your system configuration.
  
  
  
  Modify User Roles:
  
  If you have the necessary administrative rights, you can modify the user's roles to include the required authorizations.
  Alternatively, contact your SAP security administrator to request the necessary authorizations.
  
  
  
  Consult Documentation:
  
  Review the SAP documentation or your organization's internal guidelines regarding retention management to understand the required roles and authorizations.
  
  
  
  Testing:
  
  After adjustments are made, test the changes by attempting to modify the expiration date again.
  
  
  
  Audit and Compliance:
  
  Ensure that any changes made comply with your organization's data governance policies and regulatory requirements.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects that control access to retention management functions.
  Transaction Codes: Common transaction codes related to retention management include:
  
  SARA: Archive Administration
  SARI: Archive Information System
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide additional guidance related to this error message.
  
  If the issue persists after checking authorizations and roles, it may be beneficial to consult with SAP support or your internal IT team for further assistance.