How To Fix CGPL_DOC_INTERFACE001 - Copying documents does not take versions and variants into account

SAP Error Message - Details

• Message type: E = Error

• Message class: CGPL_DOC_INTERFACE - Project Planning - Document Interface

• Message number: 001

• Message text: Copying documents does not take versions and variants into account

What causes this issue?

You have copied document &V1& for which there are either several
versions or additional language variants.

System Response

Only the original variant of the latest version is copied.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CGPL_DOC_INTERFACE001 - Copying documents does not take versions and variants into account ?

  The SAP error message CGPL_DOC_INTERFACE001 indicates that when attempting to copy documents, the system does not take into account the versions and variants of those documents. This can occur in various scenarios, particularly when dealing with document management or document control processes in SAP.
  Cause:
  The error typically arises due to one of the following reasons:
  
  Configuration Issues: The document copying process may not be configured to handle versions and variants properly.
  Missing Authorizations: The user may not have the necessary authorizations to access the versions or variants of the documents.
  System Limitations: The specific transaction or function module being used may not support versioning or variant handling.
  Incorrect Document Type: The document type being copied may not be set up to manage versions and variants.
  
  Solution:
  To resolve the error, consider the following steps:
  
  
  Check Configuration:
  
  Review the configuration settings for document management in SAP. Ensure that the document types involved are set up to handle versions and variants.
  Verify the settings in transaction OAC0 (Document Management System Configuration) to ensure that versioning is enabled.
  
  
  
  Review Authorizations:
  
  Ensure that the user has the necessary authorizations to access and copy documents with versions and variants. This can be checked in transaction SU53 or by consulting with your security team.
  
  
  
  Use Correct Transactions:
  
  Make sure you are using the correct transaction codes or function modules that support versioning and variants. If you are using a custom program, check the logic to ensure it accommodates these features.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files related to document management and versioning to understand the expected behavior and any limitations.
  
  
  
  Check for Notes and Patches:
  
  Look for any SAP Notes or patches that may address this specific issue. Sometimes, SAP releases updates that fix known bugs or enhance functionality.
  
  
  
  Testing:
  
  After making changes, conduct tests to ensure that the document copying process now correctly handles versions and variants.
  
  
  
  Related Information:
  
  SAP Notes: Search the SAP Support Portal for any relevant notes that might address this specific error message.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered and resolved similar issues.
  Documentation: Review the SAP Help Portal for detailed documentation on document management and version control.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP document management.