How To Fix CFX_BI_RI_MSG1523 - Document &1/&2/&3/&4 already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: CFX_BI_RI_MSG1 - Release independent messages for cFolders backend integr.

• Message number: 523

• Message text: Document &1/&2/&3/&4 already exists

What causes this issue?

A document already exists in the backend system with the exact same
data.,,

System Response

System stopped.

How to fix this error?

Reset the document by selecting Set Document and choose a new document.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CFX_BI_RI_MSG1523 - Document &1/&2/&3/&4 already exists ?

  The SAP error message CFX_BI_RI_MSG1523, which states "Document &1/&2/&3/&4 already exists," typically occurs in the context of SAP Business Integration (BI) or Document Management System (DMS) when there is an attempt to create or upload a document that already exists in the system. The placeholders (&1, &2, &3, &4) represent specific identifiers for the document, such as the document type, document number, version, and other relevant attributes.
  Cause:
  
  Duplicate Document: The most common cause of this error is that the document you are trying to create or upload already exists in the system with the same identifiers.
  Incorrect Input: There may be an error in the input data, leading to the system interpreting it as a duplicate.
  System Configuration: The system may be configured to prevent the creation of duplicate documents based on certain criteria.
  
  Solution:
  
  
  Check for Existing Document: Before attempting to create or upload a document, check if a document with the same identifiers already exists in the system. You can do this by searching for the document using the document type and number.
  
  
  Use a Different Identifier: If you need to create a new document, consider using a different document number or version to avoid the conflict.
  
  
  Review Input Data: Ensure that the data you are entering is correct and does not inadvertently match an existing document.
  
  
  Consult Documentation: Review the relevant SAP documentation or help resources for guidance on document management and integration processes.
  
  
  System Configuration: If you believe the error is due to system configuration, consult with your SAP Basis or system administrator to review the settings related to document creation and duplication checks.
  
  
  Error Handling: Implement error handling in your integration or upload process to manage such conflicts gracefully, possibly by notifying users or logging the error for further analysis.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., CV01N for creating documents, CV02N for changing documents) that may help in managing documents in SAP.
  User Roles and Permissions: Ensure that the user attempting to create the document has the necessary permissions to do so, as restrictions may also lead to errors.
  
  If the issue persists after following these steps, it may be beneficial to reach out to SAP support or your internal IT team for further assistance.