How To Fix /CDBASIS/MSG056 - Records were filtered due to authorizations.

SAP Error Message - Details

• Message type: E = Error

• Message class: /CDBASIS/MSG -

• Message number: 056

• Message text: Records were filtered due to authorizations.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /CDBASIS/MSG056 - Records were filtered due to authorizations. ?

  The SAP error message /CDBASIS/MSG056 Records were filtered due to authorizations indicates that the user does not have the necessary authorizations to view certain records in a report or transaction. This is a common issue in SAP systems where access control is enforced to ensure that users can only see data that they are authorized to access.
  Cause:
  
  Authorization Restrictions: The user’s role or profile does not include the necessary authorizations to access specific records or data sets.
  Data Filtering: The system is configured to filter out records based on the user's authorizations, which can be set up in various ways, such as through authorization objects or field-level security.
  Missing Roles: The user may not have been assigned the correct roles that include the necessary authorizations for the transaction or report being accessed.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to see which authorization checks failed. This will provide insight into what specific authorizations are missing.
  Review the user’s roles and profiles in transaction SU01 (User Maintenance) or PFCG (Role Maintenance) to ensure they have the necessary permissions.
  
  
  
  Modify Roles:
  
  If the user is missing the required authorizations, you may need to modify their roles or create a new role that includes the necessary authorization objects.
  Ensure that the role includes the relevant authorization objects that control access to the data in question.
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary permissions to change roles or authorizations, contact your SAP security team or administrator to request the required access.
  
  
  
  Testing:
  
  After making changes to roles or authorizations, have the user log out and log back in to see if the issue is resolved.
  
  
  
  Related Information:
  
  Authorization Objects: These are used in SAP to control access to various transactions and data. Common authorization objects include S_USER_AUTH, S_TCODE, and others depending on the specific data being accessed.
  Transaction Codes:
  
  SU53: Display authorization check.
  SU01: User maintenance.
  PFCG: Role maintenance.
  
  
  Documentation: Refer to SAP documentation or your organization’s internal guidelines for managing user roles and authorizations.
  
  By following these steps, you should be able to identify the cause of the authorization issue and implement a solution to resolve the error message.