How To Fix CBRC_REGCHECK185 - Data retention switched on. Delete was not executed

SAP Error Message - Details

• Message type: E = Error

• Message class: CBRC_REGCHECK - Messages for Substance-Related Regulation Check

• Message number: 185

• Message text: Data retention switched on. Delete was not executed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CBRC_REGCHECK185 - Data retention switched on. Delete was not executed ?

  The SAP error message CBRC_REGCHECK185 indicates that data retention is enabled for a particular object, and as a result, a delete operation could not be executed. This is typically related to the data retention management (DRM) settings in SAP, which are designed to ensure compliance with legal and regulatory requirements regarding data retention.
  Cause:
  
  Data Retention Settings: The object you are trying to delete has data retention settings that prevent deletion. This is often configured to ensure that important data is retained for a specified period.
  Legal Compliance: Organizations may have policies in place that require certain data to be retained for legal or compliance reasons.
  Configuration Issues: There may be misconfigurations in the data retention management settings that are causing the error.
  
  Solution:
  
  
  Check Data Retention Settings:
  
  Navigate to the relevant configuration settings in SAP to review the data retention policies applied to the object in question.
  You can check the settings in transaction codes like SARA (Archive Administration) or SARI (Archive Information System).
  
  
  
  Adjust Retention Period:
  
  If the retention period is set longer than necessary, you may need to adjust it according to your organization's data retention policy.
  Ensure that any changes comply with legal and regulatory requirements.
  
  
  
  Delete Data via Archiving:
  
  Instead of direct deletion, consider archiving the data if it is eligible for archiving. This can be done through the archiving process, which allows you to remove data from the database while still retaining it in an archive for compliance purposes.
  
  
  
  Consult with Compliance Team:
  
  If you are unsure about the retention policies, consult with your organization's compliance or legal team to understand the implications of deleting the data.
  
  
  
  Use Transaction Codes:
  
  Use transaction codes like SARA to manage archiving and retention settings effectively.
  
  
  
  Check for Authorizations:
  
  Ensure that you have the necessary authorizations to perform deletion or archiving operations.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes related to data retention and the specific error message for any updates or patches that may address the issue.
  Documentation: Review SAP documentation on data retention management for best practices and guidelines.
  Support: If the issue persists, consider reaching out to SAP support for assistance, providing them with the error message and context.
  
  By following these steps, you should be able to resolve the error and manage your data retention settings effectively.