How To Fix CBGL00221 - Entry &1 already exists; make a different entry

SAP Error Message - Details

• Message type: E = Error

• Message class: CBGL00 - GLM: Standard Messages

• Message number: 221

• Message text: Entry &1 already exists; make a different entry

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message CBGL00221 - Entry &1 already exists; make a different entry ?

  The SAP error message CBGL00221, which states "Entry &1 already exists; make a different entry," typically occurs when you are trying to create a new entry in a table or a master data record that already has an existing entry with the same key or identifier. This can happen in various contexts, such as when creating a new material, vendor, customer, or any other master data that requires unique identifiers.
  Cause:
  
  
  Duplicate Entry: The most common cause is that the entry you are trying to create already exists in the system. This could be due to:
  
  Manual entry of the same data.
  Data migration or upload processes that inadvertently create duplicates.
  Incorrect data entry or misunderstanding of the unique key requirements.
  
  
  
  Key Field Violation: The field you are trying to enter data into is defined as a unique key in the database table, and the value you are trying to enter already exists.
  
  
  Solution:
  
  
  Check Existing Entries: Before creating a new entry, check the existing records to see if the entry you are trying to create already exists. You can do this by:
  
  Using transaction codes like SE16 or SE11 to view the relevant database table.
  Searching for the specific key or identifier you are trying to use.
  
  
  
  Modify the Entry: If the entry already exists and you need to create a new one, modify the key or identifier you are using to ensure it is unique. This may involve changing a code, name, or other identifying information.
  
  
  Data Cleanup: If you find that there are unintended duplicates, you may need to clean up the data by deleting or merging duplicate entries, depending on your business requirements.
  
  
  Consult Documentation: Review the relevant SAP documentation or configuration settings to understand the unique constraints on the data you are working with.
  
  
  Error Handling in Uploads: If this error occurs during a data upload (e.g., using LSMW or BAPIs), ensure that your upload file does not contain duplicates and that it adheres to the unique constraints defined in the system.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SE16 (Data Browser), SE11 (Data Dictionary), and SE78 (SAP ArchiveLink) to investigate existing records.
  SAP Notes: Check SAP Notes for any known issues or additional guidance related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to create or modify the entries in question.
  Consult with Functional Team: If you are unsure about the data structure or the implications of modifying entries, consult with your SAP functional team or a colleague with expertise in the relevant module.
  
  By following these steps, you should be able to resolve the CBGL00221 error and successfully create the necessary entries in your SAP system.