How To Fix C+638 - Period &2 could not be archived in company code &1

SAP Error Message - Details

• Message type: E = Error

• Message class: C+ -

• Message number: 638

• Message text: Period &2 could not be archived in company code &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message C+638 - Period &2 could not be archived in company code &1 ?

  The SAP error message C+638 indicates that a specific period in a company code could not be archived. This typically occurs during the archiving process when the system encounters issues that prevent the successful archiving of data for the specified period.
  Cause:
  
  Open Transactions: There may be open transactions or documents in the specified period that prevent archiving.
  Period Status: The period may be locked or not set to a status that allows archiving.
  Configuration Issues: There may be configuration settings in the archiving object that are not correctly set up.
  Data Consistency: There could be inconsistencies in the data that need to be resolved before archiving can proceed.
  Authorization Issues: The user may not have the necessary authorizations to perform archiving for that period.
  
  Solution:
  
  Check Open Transactions: Review the transactions in the specified period. Ensure that all transactions are completed and that there are no open items that need to be addressed.
  Period Status: Verify the status of the period in the financial settings. Ensure that the period is not locked for posting and is eligible for archiving.
  Review Archiving Configuration: Check the configuration settings for the archiving object in transaction SARA. Ensure that all necessary settings are correctly configured.
  Data Consistency Check: Run consistency checks on the data to identify and resolve any inconsistencies that may be preventing archiving.
  User Authorizations: Ensure that the user attempting to perform the archiving has the necessary authorizations. Check roles and permissions in the user profile.
  Consult SAP Notes: Look for relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as SARA (Archiving Administration) to manage archiving processes and check logs.
  Logs and Traces: Review the archiving logs for more detailed error messages that can provide insight into why the archiving failed.
  SAP Support: If the issue persists after following the above steps, consider reaching out to SAP support for further assistance.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the C+638 error and successfully archive the specified period in the company code.