How To Fix C+636 - Not all documents selected were archived

SAP Error Message - Details

• Message type: E = Error

• Message class: C+ -

• Message number: 636

• Message text: Not all documents selected were archived

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

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Smart SAP Assistant

• What is the cause and solution for SAP error message C+636 - Not all documents selected were archived ?

  The SAP error message C+636 ("Not all documents selected were archived") typically occurs during the archiving process when some documents that were intended to be archived could not be processed. This can happen for various reasons, and understanding the cause is essential for finding a solution.
  Causes:
  
  Document Status: Some documents may be in a status that prevents them from being archived. For example, if a document is still being processed or is locked, it cannot be archived.
  Archiving Object Configuration: The archiving object may not be correctly configured, leading to issues in selecting documents for archiving.
  Missing Authorizations: The user executing the archiving process may not have the necessary authorizations to archive certain documents.
  Technical Issues: There may be technical issues such as database locks, inconsistencies in the data, or problems with the archiving program itself.
  Selection Criteria: The selection criteria used for archiving may be too restrictive, resulting in some documents not being selected for archiving.
  
  Solutions:
  
  Check Document Status: Review the status of the documents that were not archived. Ensure that they are not locked or in a state that prevents archiving.
  Review Archiving Object Configuration: Verify that the archiving object is correctly configured in the system. Check the settings and ensure that all necessary parameters are set correctly.
  User Authorizations: Ensure that the user has the appropriate authorizations to perform the archiving operation. This may involve checking roles and permissions in the SAP system.
  Analyze Logs: Check the archiving logs for detailed error messages or warnings that can provide insights into why certain documents were not archived. This can help identify specific issues that need to be addressed.
  Adjust Selection Criteria: If the selection criteria are too restrictive, consider modifying them to include more documents for archiving.
  Technical Support: If the issue persists, consider reaching out to your SAP Basis team or technical support for assistance. They can help diagnose any underlying technical issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) to manage archiving processes.
  Documentation: Refer to SAP documentation for the specific archiving object you are working with, as it may provide additional insights and guidelines.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address known issues related to archiving and the C+636 error message.
  
  By following these steps, you should be able to identify the cause of the C+636 error and implement a solution to successfully archive the documents.