How To Fix C$365 - Phrase key & is already being used

SAP Error Message - Details

• Message type: E = Error

• Message class: C$ -

• Message number: 365

• Message text: Phrase key & is already being used

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message C$365 - Phrase key & is already being used ?

  The SAP error message C$365, which states "Phrase key & is already being used," typically occurs when there is an attempt to create or modify a phrase key in the SAP system that already exists. This can happen in various contexts, such as when working with text elements, documentation, or translations.
  Cause:
  
  Duplicate Phrase Key: The primary cause of this error is that the phrase key you are trying to create or modify is already in use in the system.
  Incorrect Input: There may be a typographical error or incorrect input that leads to the system interpreting the phrase key as already existing.
  System Configuration: In some cases, the system configuration or settings may lead to conflicts with existing phrase keys.
  
  Solution:
  
  
  Check Existing Phrase Keys: 
  
  Use transaction codes like SE11 (Data Dictionary) or SE78 (SAP Archive Link) to check if the phrase key already exists in the system.
  You can also use transaction SE63 for translation-related phrase keys.
  
  
  
  Modify or Delete Existing Key: 
  
  If the phrase key is indeed in use and you need to create a new one, consider modifying the existing key or deleting it if it is no longer needed.
  Ensure that you have the necessary authorizations to make these changes.
  
  
  
  Use a Unique Phrase Key: 
  
  When creating a new phrase key, ensure that it is unique. You can add a prefix or suffix to differentiate it from existing keys.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or help resources for specific guidelines on managing phrase keys in your version of SAP.
  
  
  
  Contact SAP Support: 
  
  If you are unable to resolve the issue, consider reaching out to SAP support for assistance, especially if this is impacting critical business processes.
  
  
  
  Related Information:
  
  Phrase Keys: Phrase keys are used in SAP to manage text elements, especially in the context of translations and documentation.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SE11, SE63, and SE78 for managing phrase keys and translations.
  Authorization: Ensure you have the necessary authorizations to create, modify, or delete phrase keys in the SAP system.
  
  By following these steps, you should be able to resolve the C$365 error and manage phrase keys effectively in your SAP environment.