How To Fix BS236 - Define allowed statuses first

SAP Error Message - Details

• Message type: E = Error

• Message class: BS - Status Management

• Message number: 236

• Message text: Define allowed statuses first

What causes this issue?

No system status exist yet.

How to fix this error?

First define system status.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BS236 - Define allowed statuses first ?

  The SAP error message BS236 ("Define allowed statuses first") typically occurs in the context of business processes where certain statuses are expected to be defined for a particular object or transaction. This error is often encountered in modules like SAP PM (Plant Maintenance), SAP PS (Project System), or SAP SD (Sales and Distribution), where status management is crucial for tracking the progress and state of various business objects.
  Cause:
  The error message BS236 indicates that the system is trying to perform an operation that requires predefined statuses, but those statuses have not been configured in the system. This can happen in scenarios such as:
  
  Missing Status Profiles: The status profile for the object type you are working with has not been defined or is incomplete.
  Incorrect Configuration: The configuration settings for allowed statuses may not have been set up correctly in the relevant customizing settings.
  Transaction Type Issues: The transaction type being used may not have the necessary status definitions associated with it.
  
  Solution:
  To resolve the BS236 error, you can follow these steps:
  
  
  Check Status Profiles:
  
  Go to the relevant customizing transaction (e.g., SPRO) and navigate to the area where status profiles are defined.
  Ensure that the status profile for the object type you are working with is correctly defined and includes all necessary statuses.
  
  
  
  Define Allowed Statuses:
  
  In the customizing settings, define the allowed statuses for the relevant object type. This may involve specifying which statuses are permissible for certain actions or transitions.
  Make sure to include all statuses that are required for the business process you are trying to execute.
  
  
  
  Review Transaction Types:
  
  If applicable, check the transaction types associated with the process. Ensure that they are linked to the correct status profiles and that the allowed statuses are defined.
  
  
  
  Testing:
  
  After making the necessary changes, test the process again to see if the error persists. If it does, double-check the configuration for any missed settings.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on configuring status profiles and allowed statuses for the module you are working with.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like OIBD (for status management) or SPRO (to access the customizing menu) to navigate to the relevant settings.
  SAP Notes: Check for any SAP Notes related to the error message BS236, as they may provide additional insights or patches that could resolve the issue.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to make changes to status profiles and configurations.
  
  By following these steps, you should be able to resolve the BS236 error and ensure that the necessary statuses are defined for your business processes in SAP.