How To Fix BQ268 - Reservation for carryforward in the commitment budget & is negative

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 268

• Message text: Reservation for carryforward in the commitment budget & is negative

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message BQ268 - Reservation for carryforward in the commitment budget & is negative ?

  The SAP error message BQ268, which states "Reservation for carryforward in the commitment budget is negative," typically occurs in the context of budget management within SAP's Controlling (CO) module, particularly when dealing with budgetary control and commitment management.
  Cause:
  This error usually arises when there is a negative balance in the carryforward budget for a specific commitment. This can happen due to several reasons, including:
  
  Incorrect Budgeting: The budget for the current period may not have been set up correctly, leading to a situation where the commitments exceed the available budget.
  Carryforward Issues: If the carryforward from a previous period is not correctly calculated or if there are discrepancies in the budget carryforward settings, it can lead to negative values.
  Posting Errors: Incorrect postings or adjustments in the budget or commitments can also lead to this error.
  Configuration Issues: There may be issues with the configuration of budgetary control settings in the system.
  
  Solution:
  To resolve the BQ268 error, you can take the following steps:
  
  Check Budget Availability: Review the budget for the relevant cost center or internal order to ensure that there is sufficient budget available for the commitments being made.
  Review Carryforward Settings: Ensure that the carryforward settings are correctly configured in the system. This includes checking the settings for budget carryforward in the controlling area.
  Adjust Commitments: If the commitments exceed the available budget, consider adjusting the commitments or increasing the budget to accommodate the necessary expenditures.
  Analyze Postings: Review recent postings to identify any errors or discrepancies that may have led to the negative carryforward. Correct any erroneous postings.
  Consult with Finance Team: If you are unable to resolve the issue, consult with your finance or controlling team to ensure that the budgetary control settings are correctly configured and that there are no underlying issues with the budget management process.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like S_ALR_87013558 (Budget/Actual/Commitment) or S_ALR_87013559 (Commitment Management) to analyze budget and commitment data.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to budget carryforward and commitment management.
  Documentation: Review SAP documentation on budget management and commitment control for best practices and configuration guidelines.
  
  By following these steps, you should be able to identify the root cause of the BQ268 error and implement the necessary corrections to resolve it.