How To Fix BQ220 - Annual release of payments & is negative

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 220

• Message text: Annual release of payments & is negative

What causes this issue?

The annual release for payments in one or more funds center(s)/
commitment item(s) is negative.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ220 - Annual release of payments & is negative ?

  The SAP error message BQ220 typically relates to issues with the annual release of payments, particularly when the payment amount is negative. This error can occur in various contexts, such as payroll processing or financial accounting, and it indicates that there is a discrepancy in the payment amounts that need to be addressed.
  Cause:
  
  Negative Payment Amount: The most direct cause of this error is that the system is attempting to process a payment that results in a negative amount. This could happen due to adjustments, corrections, or deductions that exceed the original payment amount.
  Configuration Issues: There may be configuration settings in the SAP system that are not set up correctly, leading to incorrect calculations of payments.
  Data Entry Errors: Manual entry errors in payroll or financial data can lead to negative payment amounts.
  Incorrect Master Data: Issues with employee master data or vendor master data can also lead to incorrect payment calculations.
  
  Solution:
  
  Review Payment Amounts: Check the payment amounts being processed to ensure they are correct. Look for any adjustments or deductions that may have been applied incorrectly.
  Adjust Entries: If a negative payment is not valid, make the necessary adjustments to the entries to ensure that the payment amount is positive.
  Check Configuration: Review the configuration settings related to payment processing in SAP. Ensure that all relevant settings are correctly configured to prevent negative payments.
  Correct Master Data: Verify that the master data for employees or vendors is accurate and up-to-date. Correct any discrepancies that may lead to incorrect payment calculations.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling the BQ220 error message. This may provide additional insights or steps tailored to your specific SAP version or module.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to the BQ220 error. SAP frequently updates its system with notes that address specific error messages.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in troubleshooting, such as PA30 (Maintain HR Master Data) or FBL1N (Vendor Line Item Display).
  Testing: After making adjustments, conduct tests to ensure that the changes resolve the error and that payments are processed correctly.
  User Roles and Authorizations: Ensure that users have the appropriate roles and authorizations to make changes to payment processing and master data.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP financials or payroll processing.