How To Fix BQ105 - Overall budget less than cumulative budget

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 105

• Message text: Overall budget less than cumulative budget

What causes this issue?

The total budget for one or more orders is less than the cumulative
budget.
The cumulative budget is the total of the annual budgets.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ105 - Overall budget less than cumulative budget ?

  The SAP error message BQ105 ("Overall budget less than cumulative budget") typically occurs in the context of budget management within SAP, particularly in the Public Sector or Controlling (CO) modules. This error indicates that the overall budget allocated for a particular cost center, internal order, or project is less than the cumulative expenditures that have already been recorded against that budget.
  Cause:
  
  Budget Exceeded: The cumulative expenses (actuals, commitments, etc.) have surpassed the total budget allocated for the period or project.
  Incorrect Budget Settings: The budget may not have been set up correctly, or there may have been changes to the budget that were not reflected in the system.
  Posting Errors: There may be incorrect postings or misallocations that have led to an inflated cumulative budget.
  Time Period Issues: The budget may be set for a specific time period, and the postings may be occurring outside of that period.
  
  Solution:
  
  Review Budget Allocation: Check the budget settings for the relevant cost center, internal order, or project. Ensure that the overall budget is sufficient to cover the cumulative expenses.
  Adjust Budget: If necessary, increase the overall budget to accommodate the cumulative expenses. This can be done through the budget adjustment process in SAP.
  Analyze Cumulative Expenses: Review the postings to identify any errors or misallocations. Correct any discrepancies that may have led to an inflated cumulative budget.
  Check Time Period: Ensure that the postings are being made within the correct budget period. If they are outside the budget period, consider adjusting the budget or the posting dates.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or controlling team for guidance on budget management and adjustments.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like S_ALR_87013611 (Budget/Actual/Commitment) or S_ALR_87013558 (Budget Overview) to analyze budget and expenditure data.
  Budgeting Process: Familiarize yourself with the budgeting process in your organization, including how budgets are created, approved, and monitored.
  SAP Documentation: Refer to SAP Help documentation for detailed information on budget management and error handling.
  User Roles: Ensure that you have the appropriate authorizations to make changes to budgets or to view budget-related reports.
  
  By following these steps, you should be able to resolve the BQ105 error and ensure that your budget management processes are functioning correctly.