How To Fix BQ090 - Overall budget is negative

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 090

• Message text: Overall budget is negative

What causes this issue?

The overall budget for one or more orders is negative.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ090 - Overall budget is negative ?

  The SAP error message BQ090, which states "Overall budget is negative," typically occurs in the context of budget management within SAP, particularly in modules like SAP Controlling (CO) or SAP Project System (PS). This error indicates that the total budget available for a particular cost center, internal order, or project has been exceeded, resulting in a negative overall budget.
  Cause:
  
  Exceeding Budget Limits: The most common cause is that the actual costs or commitments entered into the system have surpassed the allocated budget for that period or project.
  Incorrect Budgeting: There may be an error in the budget planning process, such as incorrect budget amounts being entered or budget not being properly allocated.
  Posting Errors: Incorrect postings or misallocation of costs can lead to an unexpected negative budget.
  Time Period Issues: The budget may be set for a specific time period, and if costs are posted outside of that period, it can lead to a negative budget situation.
  
  Solution:
  
  Review Budget Allocation: Check the budget allocation for the relevant cost center, internal order, or project. Ensure that the budget is sufficient to cover the actual and planned costs.
  Adjust Budget: If the budget is indeed insufficient, consider increasing the budget allocation through the appropriate budgeting transaction (e.g., using transaction codes like CJ30 for project budgets).
  Analyze Actual Costs: Review the actual costs and commitments to identify any unexpected expenses or errors in postings. Use reports like S_ALR_87013558 (for project costs) or S_ALR_87013611 (for cost centers) to analyze the data.
  Correct Postings: If there are errors in postings, correct them to ensure that costs are allocated correctly and do not exceed the budget.
  Consult with Finance Team: If necessary, consult with your finance or controlling team to understand the budget management process and ensure compliance with organizational policies.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CJ30 (Change Project Budget), CJ40 (Planning), and S_ALR_87013558 (Project Reports).
  Budgeting Process: Understand the budgeting process within your organization, including how budgets are created, approved, and monitored.
  SAP Documentation: Refer to SAP Help documentation for detailed information on budget management and error handling.
  User Roles: Ensure that you have the appropriate authorizations to view and modify budget information in SAP.
  
  By following these steps, you should be able to resolve the BQ090 error and ensure that your budget management processes are functioning correctly.